Topics Index

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Data Practices

Attorney data|keywords:"Attorney data"

Attorney-client privilege|keywords:"Attorney data" AND keywords:"attorney client privilege"

Billing statements|keywords:"Attorney data" AND keywords:"Billing statements" OR keywords:"Attorney bills"

Work product|keywords:"Attorney data" AND keywords:"Work product"

Business data|keywords:"Business data"

RFP|keywords:"business data" AND keywords:"RFP (request for proposals/request for bids)"

Civil investigative data|keywords:"civil investigative data"

Chief attorney's determination|keywords:"civil investigative data" AND keywords:"Chief attorney has substantial discretion to determine"

Settlement proposal|keywords:"civil investigative data" AND keywords:"settlement proposal"

Whistleblower identity|keywords:"civil investigative data" AND keywords:"Tennessen and whistleblower law"

Contracts/privatization|keywords:"contracts/privatization"

Classification of data in contracts|keywords:"contracts/privatization" AND keywords:"contracts are public"

Official records|keywords:"contracts/privatization" AND keywords:"official records"

Privatization|keywords:"contracts/privatization" AND keywords:"13.05 subdivision 11" OR keywords:"Contractors" OR keywords:"Contracts" OR keywords:"Contracts (See also: Privatization)" OR keywords:"Data held by private contractor" OR keywords:"Private party contracts with government"

Proprietary information|keywords:"contracts/privatization" AND keywords:"Proprietary information (See also: Intellectual property)"

Response to data requests|keywords:"contracts/privatization" AND keywords:"private party response to data requests"

Copy costs|keywords:"copy costs"

25 cents per page|keywords:"copy costs" AND keywords:"25 cents per page"

Actual costs|keywords:"copy costs" AND keywords:"Actual cost - public"

Calculating costs|keywords:"copy costs" AND keywords:"Copy charge is optional for entity" OR keywords:"Cost of creating new data" OR keywords:"Costs" OR keywords:"Justification of costs"

Commercial value of data|keywords:"copy costs" AND keywords:"commercial value"

Copies made by requestor|keywords:"copy costs" AND keywords:"Copies made by requestor"

Employee time|keywords:"copy costs" AND keywords:"employee wage/labor cost"

Flat or standard fee|keywords:"copy costs" AND keywords:"flat OR standard fee"

Minimum charge not allowed|keywords:"copy costs" AND keywords:"minimum charge not allowed"

Photographs|keywords:"copy costs" AND keywords:photographs"

Prepayment|keywords:"copy costs" AND keywords:prepayment"

Overhead|keywords:"copy costs"

Requests from data subject|keywords:"copy costs" AND keywords:overhead OR keywords:"operating expenses excluded"

Sales tax excluded|keywords:"copy costs" AND keywords:"sales tax excluded"

Searching and retrieving|keywords:"copy costs" AND keywords:"searching and retrieving"

Verifying accuracy excluded|keywords:"copy costs" AND keywords:"verification of data accuracy"

See also: Inspection

Data requests|keywords:"Requests for data"

Access to copyrighted data|keywords:"copyright"

Burdensome or harassing|keywords:"Requests for data" AND keywords:"burdensome or harassing"

Classification applies at time of request|keywords:"Requests for data" AND keywords:"Classification at time of request" OR keywords:"Later enacted statute"

Data requests versus questions|keywords:"Requests for data" AND keywords:"Data request vs. question/inquiry"

Directed to responsible authority or designated person|keywords:"Requests for data" AND keywords:"To responsible authority or designated person, required"

No limitations on requester's use of public data|keywords:"Requests for data" AND keywords:"Commercial use of data"

Reason for request and identity prohibited|keywords:"Requests for data" AND keywords:"Reason/justify request and identity not required (13.05, subd. 12)"

Reasonable time and place|keywords:"Requests for data" AND keywords:"Reasonable time and place (1205.0300, subp. 3)"

Standing requests|keywords:"Requests for data" AND keywords:"standing requests"

Sufficiency of request|keywords:"Requests for data" AND keywords:"sufficiency of requests"

Data sharing|keywords:"data sharing"

Intergovernmental access|keywords:"data sharing" AND keywords:"Intergovernmental access (13.05, subd. 9)"

No change in classification|keywords:"No change in classification (13.03, subd. 4(c))"

Data subject rights|keywords:"data subjects"

Access rights|keywords:"data subjects" AND keywords:"Data subject access" OR keywords:"Data access to data subject"

Individual is incidental to data|keywords:"data subjects" AND keywords:"Data incidental to the data subject" OR keywords:"Determining if there is a data subject"

Informed consent|keywords:"data subjects" AND keywords:"informed consent" OR keywords:"Relationship of informed consent to Tennessen warning"

Informed of data existence/classification|keywords:"data subjects" AND keywords:"Informed of existence/classification"

Limitation on collection and use of data|keywords:"data subjects" AND keywords:"Limitation on collection/use of data (13.05, subd. 4) " OR keywords:"Limitation on collection and use of private/confidential data (13.05, subd. 4)"

Limit on frequency of access to data|keywords:"data subjects" AND keywords:"Limit on frequency of access to data"

Parental access to data on minor child|keywords:"data subjects" AND keywords:"Access by data subject or parent" OR keywords:"Advocates - access to data" OR "Minor request to withhold data"

Timeliness of response|keywords:"data subjects" AND keywords:"Timely response required, access immediately or within ten business days" OR keywords:"Timeliness of response to data subject - immediately or ten business days"

See also: Multiple data subjects

Easily accessible for convenient use|keywords:"Easily accessible for convenient use"

Educational data|keywords:"educational data" OR keywords:"education data"

Charter schools|keywords:"educational data" AND keywords:"charter schools"

Community education data|keywords:"education data" AND keywords:"community education data"

Data on multiple students or subjects|keywords:"educational data" OR keywords:"education data" AND keywords:"access to data subject or parent" OR keywords:"multiple data subjects" OR keywords:"Educational data disclosure"

Directory information|keywords:"educational data" AND keywords:"directory information"

FERPA (Federal Education Rights and Privacy Act)|keywords:"education data" AND keywords:"FERPA (Federal Education Rights and Privacy Act)"

Legitimate educational interest|keywords:"educational data" AND keywords:"Legitimate educational interest"

"Notes, "desk drawer notes"|keywords:"educational data" AND keywords:"notes"

Parental access|keywords:"education data" AND keywords:"Parent access to data on child" OR keywords:"Parent access to data on other parent" OR keywords:"Parent access, adult child" OR keywords:"Parent of dependent adult student" OR "Parental access to private data (13.02, subd. 8)" OR keywords:1205.0500"

Photographs and videos|keywords:"education data" AND keywords:"photos, videotapes" OR keywords:"videotapes"

Student, defined|keywords:"Student, defined"

Elected and appointed officials|keywords:"Elected and appointed officials"

13.601|keywords:"Elected and appointed officials" AND keywords:13.601 OR keywords:"Advisory board or commission (13.601)"

Applicants for appointment|keywords:"Elected and appointed officials" AND keywords:"Applicants for appointment to a public body and public body appointees"

Elected and appointed officials|keywords:"Elected and appointed officials" AND keywords:"Elected and Appointed officials (13.601)" OR keywords:"elected officials"

Elected official correspondence|keywords:"Elected and appointed officials" AND keywords:"Correspondence 13.601" OR keywords:"Correspondence with elected officials"

Personnel data|keywords:"Elected and appointed officials" AND keywords:"Status as employees (13.601, 13.43)"

Government data|keywords:"Government data" OR keywords:"Government data (13.02, subd. 7)"

Change in classification|keywords:"Change in classification (13.03, subd. 4(a))" OR keywords:"Change in classification 13.03" OR keywords:"traveling data"

Data breach|keywords:"Breach of security data (13.055)"

Data contained in draft documents|keywords:"Draft documents"

Data not on individuals|keywords:"Data not on individuals"

Data on decedents|keywords:"Decedents" OR keywords:"Decedents (13.10)"

Fire relief associations|keywords:"Fire relief associations - subject to Chapter 13"

Freedom of Information Act (FOIA)|keywords:"Freedom of Information Act (FOIA)"

Mental impressions|keywords:"Mental impressions"

Municipal utility customer data|keywords:"Municipal utility customer data (13.685 / 13.612)"

Use of public data|keywords:"Public data, no restrictions on use"

Videos|keywords:"Videotapes"

See also: Contracts

Informed consent|keywords:"Informed consent"

New uses of data|keywords:"Informed consent" AND keywords:"Consent needed for new use of data if notice was not given"

Obtaining consent|keywords:"Informed consent" AND keywords:"Consent to release"

Inspection|keywords:"Inspection" AND keywords:"Free of charge"

Inspection versus copies|keywords:"Inspection" AND keywords:"Copy inspection hybrid" OR keywords:"Copy/inspection hybrid" OR keywords:"Inspection vs. copying, in general"

Law enforcement data|keywords:"Law enforcement data" OR keywords:"Law enforcement (13.82)"

911 calls|keywords:"Law enforcement data" AND keywords:"911 audiotape" OR keywords:"911 tape transcript"

Access to data for crime victims|keywords:"Law enforcement data" AND keywords:"Authority to release"

Arrest data (subdivision 2)|keywords:"Law enforcement data" AND keywords:"Arrest data" OR keywords:"Arrest records data 13.82, subd. 2" OR keywords:"Arrest records/data (13.82, subd. 2)"

Arrest warrant indices|keywords:"Law enforcement data" AND keywords:"Arrest warrant indices"

Background checks|keywords:"Law enforcement data" AND keywords:"Background checks" OR keywords:"Firearms background check"

Body camera data|keywords:"Law enforcement data" AND keywords:"portable recording system data" OR keywords:"13.825" OR keywords:"Body camera data 13.825"

Deliberative processes|keywords:"Law enforcement data" AND keywords:"Deliberative processes (13.82, subd. 25 / subd. 16)"

Drivers license data

Firearms|keywords:"Law enforcement data" AND keywords:"Firearms (13.87, subd. 2 / 13.36)"

Health data|keywords:"Law enforcement data" AND keywords:"Ambulance service data"

Juveniles|keywords:"Law enforcement data" AND keywords:"Juveniles" OR keywords:"Peace officer records of children (Juveniles)" OR keywords:"Juveniles (260.161 / 260B.171)"

Protected identities|keywords:"Law enforcement data" AND keywords:"Protected identities"

Request for service data (subdivision 3)|keywords:"Law enforcement data" AND keywords:"Request for service data (13.82, subd. 3)"

Response or incident data (subdivision 6)|keywords:"Law enforcement data" AND keywords:"Blood alcohol content" OR keywords:"Response or incident data (13.82, subd. 6 / subd. 4)"

State accident report|keywords:"Law enforcement data" AND keywords:"Traffic accidents (169.09)"

Victim access to active investigative data|keywords:"Law enforcement data" AND keywords:"Victim access to active investigative data (13.82, subd. 13 / subd. 6)"

Withholding public data temporarily|keywords:"Law enforcement data" AND keywords:"Temporary withholding of data (13.82, subd. 14)"

Licensing data|keywords:"Licensing data" OR keywords:"Licensing data (13.41)"

Data on individuals|keywords:"Licensing data" AND keywords:"Only regulates data on individuals"

Multiple data subjects|keywords:"Multiple data subjects"

Determining subject of data|keywords:"Multiple data subjects" AND keywords:"case-by-case"

Personnel data|keywords:"Personnel data"

Added remuneration|keywords:"Personnel data" AND keywords:"Remuneration"

Access to disciplinary data|keywords:"Personnel data" AND keywords:"Disciplinary action not taken, data not public" OR keywords:"Disciplinary action data, access" OR keywords:"Disciplinary action"

Applicant data|keywords:"Personnel data" AND keywords:"Applicant data" OR keywords:"Applicants for employment" OR keywords:"Applicants/candidates" OR keywords:"Finalist for public employment (13.43, subd. 3)" OR keywords:"Candidates for employment" OR keywords:"Interviews" OR keywords:"Education/training background, job history, previous work experience"

At-will employees|keywords:"Personnel data" AND keywords:"At-will employees"

Calendars/schedules|keywords:"schedules/calendars" OR keywords:"Appointment calendars"

Complaint|keywords:"Personnel data" AND keywords:"Complaint or charge"

Complainant|keywords:"Personnel data" AND keywords:"Complainant identity" OR keywords:"Complainant access to data" OR keywords:"witness identity or statement" OR keywords:"statement provided by complainant"

Discipline, defined|keywords:"Personnel data" AND keywords:"Policy or contract determines"

Final disposition of disciplinary action|keywords:"Personnel data" AND keywords:"Final disposition of disciplinary action" OR keywords:"Final decision regarding disciplinary action"

Fringe benefits|keywords:"Personnel data" AND keywords:"Fringe benefits"

Harassment data|keywords:"Personnel data" AND keywords:"Harassment data (13.43, subd. 8)"

Labor/union access|keywords:"Personnel data" AND keywords:"Labor/union access (13.43, subd. 6)"

Law enforcement|keywords:"Personnel data" AND keywords:"Law enforcement" OR keywords:"Dissemination to law enforcement agency (13.43, subd. 15)" OR keywords:"Criminal charges against employee"

Notice of deficiency|keywords:"Personnel data" AND keywords:"Notice of deficiency"

Personal data|keywords:"Personnel data" AND keywords:"Computers/internet - personal data" OR keywords:"Personal data/devices" OR keywords:"Computer use policies"

Personal equipment and accounts|keywords:"Personnel data" AND keywords:"personal email, phone account business use" OR keywords:"personal electronic device used"

Personnel file|keywords:"Personnel data" AND keywords:"personnel files" OR keywords:"Supervisor file"

Photographs|keywords:"Personnel data" AND keywords:"Photographs of employees"

Public data on employees|keywords:"Personnel data" AND keywords:"Actual gross salary/compensation" OR keywords:"Employee name" OR keywords:"Names of employees"

Resignation|keywords:"Personnel data" AND keywords:"Resignation"

Settlement agreement|keywords:"Personnel data" AND keywords:"Settlement agreement"

Specific reasons and basis of discipline|keywords:"Personnel data" AND keywords:"Specific reasons and data documenting basis for action"

Timesheet or comparable data|keywords:"Personnel data" AND keywords:"Time sheets or payroll"

Undercover law enforcement officer|keywords:"Personnel data" AND keywords:"Undercover law enforcement officer" OR keywords:"Undercover officers"

Witness|keywords:"Personnel data" AND keywords:"Witness statement"

Work location|keywords:"Personnel data" AND keywords:"Work location"

See also: Elected and appointed officials

Policies and Procedures|keywords:"Policies and Procedures"

Data access policies|keywords:"Data access policies" OR keywords:"Data request policy" OR keywords:"Data subject rights access procedures (13.05, subd. 8)/13.025, subd. 3)" OR keywords:"public access procedures"

Written requests|keywords:"Written requests, procedures may require"

Property Data|keywords:"Property data"

Appraisal data|keywords:"Property data" AND keywords:"Appraisals (13.44)"

Complaints|keywords:"Property data" AND keywords:"Property complaint data (13.44)"

Records management/retention|keywords:"Records management" OR keywords:"records retention schedule"

Destruction of records or data|(keywords:"Records management" OR keywords:"records retention schedule") AND keywords:"Data destruction"

Existence|(keywords:"Records management" OR keywords:"records retention schedule") AND keywords:"Existence"

Official records|(keywords:"Records management" OR keywords:"records retention schedule") AND keywords:"Official Records Act (15.17) See also: Records management"

Response to data requests|keywords:"Response to data requests"

Access to actual data|keywords:"Response to data requests" AND (keywords:"Access to actual data" OR keywords:"Actual physical data")

Access to data denied|keywords:"Response to data requests" AND keywords:"Denial of access to data authority required (13.03, subd. 3(f))"

Appropriate, inappropriate responses|keywords:"Response to data requests" AND keywords:"Innapropriate response, generally" OR keywords:"Appropriate response generally")"

Clarification of request|keywords:"Response to data requests" AND keywords:"Clarification of request"

Combined data elements may uniquely identify individuals|keywords:"Combining data elements may uniquely identify an individual"

Data provided in request determines entity's response

Explanation of data|keywords:"Response to data requests" AND keywords:"Explanation of data"

New data or different format not required|keywords:"Response to data requests" AND keywords:"New data or different format not required"

No data responsive to request|keywords:"Response to data requests" AND keywords:"Data not found" OR keywords:"Data does not exist"

No response|keywords:"Response to data requests" AND keywords:"No response"

Timeliness of response to public data request|keywords:"Response to data requests" AND keywords:"Definition of prompt or reasonable time" OR keywords:"Untimely, generally" OR keywords:"timely, generally" OR keywords:"Timeliness of response to public - prompt, reasonable time (13.03, subd. 2), (1205.0300)"

See also: Data subject rights, Timeliness of response

Responsible authority|keywords:"Responsible authority"

Appointment|keywords:"Responsible authority" AND keywords:"Appointment required"

Data challenges|keywords:"Challenge accuracy and completeness of data"

Data on individuals must be complete and current|keywords:"Complete and current 13.05" OR keywords:"Complete/current(13.05, subd. 5)"

Duties|keywords:"Responsible authority" AND keywords:"Appointment in writing" OR keywords:"Responsible authority duties"

Name, title, and address|keywords:"Responsible authority" AND keywords:"Name, title, and address"

Standards for collection and storage of data|keywords:"Necessary to administer a program authorized by law (13.05, subd. 3)" OR keywords:"Data necessary for administration and management of programs (13.05, subd. 3)"

Security information|keywords:"Security information" OR keywords:"13.37"

Digital signature technology|keywords:"Security information" OR keywords:"13.37" AND keywords:"Digital signature technology"

Entity's discretion to withhold

Summary data|keywords:"Summary data"

Tennessen warning|keywords:"Tennessen warning"

Supplying or volunteering data|keywords:"Tennessen warning" AND keywords:"Volunteering data vs. request to supply data"

Employment setting|keywords:"Tennessen warning" AND keywords:"Employment setting"

Social Security Numbers|keywords:"Tennessen warning" AND keywords:"Tennessen warning and federal Privacy Act notices required"

Trade secret|keywords:"Trade secret"

Efforts to maintain secrecy|keywords:"Trade secret" AND keywords:"Efforts to maintain secrecy (subd. 1(b))"

Independent economic value from not being generally known|keywords:"Trade secret" AND keywords:"Independent economic value from not being generally known (subd. 1(b))"

Propriety not sufficient|keywords:"Trade secret" AND keywords:"Proprietary information (See also: Intellectual property)" OR keywords:"Intellectual property (See also: Proprietary information)"

Supplied by the affected individual|keywords:"Trade secret" AND keywords:"Supplied by the affected individual"

Welfare data|keywords:"Welfare data" OR keywords:"Social services/welfare data"

Alcohol and drug treatment data|keywords:"Welfare data" OR keywords:"Social services/welfare data" AND keywords:"Alcohol and drug treatment records" OR keywords:"Alcohol and drug treatment records (42 C.F.R. Part 2)"

Welfare system|keywords:"Welfare data" OR keywords:"Social services/welfare data" AND keywords:"Welfare system"

Benefit data|keywords:"Welfare data" OR keywords:"Social services/welfare data" AND keywords:"Benefit data"

Work assignment reasonably requires access|keywords:"Work assignment requires access" OR keywords:"Work assignment reasonably requires access"

Open Meeting Law

Open Meeting Law, generally|keywords:"Open Meeting Law"

Body subject to OML|keywords:"Open Meeting Law" AND keywords:"Entities subject to"

Government data and meetings|keywords:"Open Meeting Law" AND keywords:"Discussion of not public data in an open meeting"

Email|keywords:"Open Meeting Law" AND keywords:"Email"

Interpretation of "meeting"|keywords:"Open Meeting Law" AND keywords:"Interpretation of meeting"

Journal of votes, ballots|keywords:"Open Meeting Law" AND keywords:"Agendas" OR keywords:"Open Meeting Law" AND keywords:"ballots"

Members materials/public packet|keywords:"Open Meeting Law" AND keywords:"13D.01, subdivision 4" OR keywords:"printed materials"

Public comment|keywords:"Open Meeting Law" AND keywords:"Public comments"

Record of meeting|keywords:"Open Meeting Law" AND keywords:"Record of meeting"

Recordings|keywords:"Open Meeting Law" AND keywords:"Audio recordings" OR keywords:"Open Meeting Law" AND keywords:"recording meetings"

Serial meetings|keywords:"Open Meeting Law" AND keywords:"Serial meetings"

Virtual meetings|keywords:"Open Meeting Law" AND keywords:"Interactive Television (Skype)" OR keywords:"Open Meeting Law" AND keywords:"Other electronic means, meetings" OR keywords:"Open Meeting Law" AND keywords:"telephone meeting" OR keywords:"Open Meeting Law" AND keywords:"Remote meetings"

Training not subject|keywords:"Open Meeting Law" AND keywords:"Training not subject"

Closed meetings|keywords:"Closed meetings"

Attorney-client privilege|keywords:"Closed meetings" AND keywords:"Attorney-client privilege"

Labor negotiations|keywords:"Closed meetings" AND keywords:"Labor negotiations"

Performance evaluation|keywords:"Closed meetings" AND keywords:"Individual performance" OR keywords:"Employee evaluation summary"

Purchase or sale of property|keywords:"Closed meetings" AND keywords:"13D.05, subdivision(c)(3)" OR keywords:"Closed meetings" AND keywords:"property sale or purchase (13D.05,subd. 3(c))"

Statement on the record|keywords:"Closed meetings" AND keywords:"Statement on record"

Meeting notice|keywords:"Meeting notice" OR keywords:"Notice"

Emergency meeting|(keywords:"Meeting notice" OR keywords:"Notice") AND keywords:"Emergency meeting"

Regular meeting|(keywords:"Meeting notice" OR keywords:"Notice") AND keywords:"Regular meeting"

Request for special meeting notice|(keywords:"Meeting notice" OR keywords:"Notice") AND keywords:"Posted or request for notice"

Special meeting|(keywords:"Meeting notice" OR keywords:"Notice") AND keywords:"Special meeting"