Transactions In Excess of $250,000
For transactions estimated to cost in excess of $250,000 (including anticipated amendments) a competitive process is required in which all contractors approved in the service category are provided an opportunity to submit a proposal to perform the work.
- An agency/member must complete and electronically submit a Request for Offer (RFO) and Work Order Certification (Work Order Certification not required for CPV Members) to the P/T Unit at the Department of Administration Office of State Procurement (OSP). The forms must be emailed to PT.Contracts@state.mn.us.
- OSP will assign an Environmental Review tracking number and review and return the originating RFO document and certification (state agencies only) with tracking number to the agency/member via e-mail. OSP will identify any required modifications to the RFO at this time.
- Following receipt of the originating RFO document and tracking number from OSP, agency/member shall issue the originating RFO document to all contractors eligible to provide the identified service.
- Following receipt of the above documents from each contractor, the agency/member shall score and evaluate the proposals, applying the state's or CPV member's evaluation criteria. Following the evaluations, the agency/member shall commence negotiations with the highest scoring responder.
- If negotiations are successful, the agency/member may proceed to create a Work Order Contract (state agencies) or CPV Work Order Contract (CPV members). The Work Order Contract must thoroughly identify the contractor's duties and negotiated cost.
- Work Order Contracts require the signature of the contractor, state agency/member and the Commissioner of Administration. A signature verifying encumbrance of funds should also be included. Once all signatures are obtained on the Work Order Contract, the agency member must transmit a copy of the fully-executed work order, originating RFO document and certification (State Agencies only) to PT.Contracts@state.mn.us The contractor should also be sent a copy of the fully-executed work order for its file.