Topics Index

Data Practices

Attorney data

• Attorney-client privilege

• Billing statements

• Work product
  
  

Business data

• RFP
  
  

Civil investigative data

• Chief attorney's determination

• Settlement proposal

• Whistleblower identity
  
  

Contracts/privatization

• Classification of data in contracts

• Official records

• Privatization

• Proprietary information

• Response to data requests
  
  

Copy costs

• 25 cents per page

• Actual costs

• Calculating costs

• Commercial value of data

• Copies made by requestor

• Employee time

• Flat or standard fee

• Minimum charge not allowed

• Photographs

• Prepayment

• Overhead

• Requests from data subject

• Sales tax excluded

• Searching and retrieving

• Verifying accuracy excluded

• See also: Inspection 
  
  

Data requests

• Access to copyrighted data

• Burdensome or harassing

• Classification applies at time of request

• Data requests versus questions

• Directed to responsible authority or designated person

• No limitations on requester's use of public data

• Reason for request and identity prohibited

• Reasonable time and place

• Standing requests

• Sufficiency of request
  
  

Data sharing

• Intergovernmental access

• No change in classification
  
  

Data subject rights

• Access rights

• Individual is incidental to data

• Informed consent

• Informed of data existence/classification

• Limitation on collection and use of data

• Limit on frequency of access to data

• Parental access to data on minor child

• Timeliness of response

• See also: Multiple data subjects 
  
  

Easily accessible for convenient use

Educational data

• Charter schools

• Community education data

• Data on multiple students or subjects

• Directory information

• FERPA (Federal Education Rights and Privacy Act)

• Legitimate educational interest

• "Notes, "desk drawer notes"

• Parental access

• Photographs and videos

• Student, defined
  
  

Elected and appointed officials

• 13.601

• Applicants for appointment

• Elected and appointed officials

• Elected official correspondence

• Personnel data
  
  

Government data

• Change in classification

• Data breach

• Data contained in draft documents

• Data not on individuals

• Data on decedents

• Fire relief associations

• Freedom of Information Act (FOIA)

• Mental impressions

• Municipal utility customer data

• Use of public data

• Videos

• See also: Contracts 
  
  

Informed consent

• New uses of data

• Obtaining consent
  
  

Inspection

• Inspection versus copies
  
  

Law enforcement data

• 911 calls

• Access to data for crime victims

• Arrest data (subdivision 2)

• Arrest warrant indices

• Background checks

• Body camera data

• Deliberative processes

• Drivers license data

• Firearms

• Health data

• Juveniles

• Protected identities

• Request for service data (subdivision 3)

• Response or incident data (subdivision 6)

• State accident report

• Victim access to active investigative data

• Withholding public data temporarily
  
  

Licensing data

• Data on individuals
  
  

Multiple data subjects

• Determining subject of data
  
  

Personnel data

• Added remuneration

• Access to disciplinary data

• Applicant data

• At-will employees

• Calendars/schedules

• Complaint

• Complainant

• Discipline, defined

• Final disposition of disciplinary action

• Fringe benefits

• Harassment data

• Labor/union access

• Law enforcement

• Notice of deficiency

• Personal data

• Personal equipment and accounts

• Personnel file

• Photographs

• Public data on employees

• Resignation

• Settlement agreement

• Specific reasons and basis of discipline

• Timesheet or comparable data

• Undercover law enforcement officer

• Witness

• Work location

• See also: Elected and appointed officials
  
  

Policies and Procedures

• Data access policies

• Written requests
  
  

Property Data

• Appraisal data

• Complaints
  
  

Records management/retention

• Destruction of records or data

• Existence

• Official records
  
  

Response to data requests

• Access to actual data

• Access to data denied

• Appropriate, inappropriate responses

• Clarification of request

• Combined data elements may uniquely identify individuals

• Data provided in request determines entity's response

• Explanation of data

• New data or different format not required

• No data responsive to request

• No response

• Timeliness of response to public data request

• See also: Data subject rights, Timeliness of response
  
  

Responsible authority

• Appointment

• Data challenges

• Data on individuals must be complete and current

• Duties

• Name, title, and address

• Standards for collection and storage of data
  
  

Security information

• Digital signature technology

• Entity's discretion to withhold
  
  

Summary data

Tennessen warning

• Supplying or volunteering data

• Employment setting

• Social Security Numbers
  
  

Trade secret

• Efforts to maintain secrecy

• Independent economic value from not being generally known

• Propriety not sufficient

• Supplied by the affected individual
  
  

Welfare data

• Alcohol and drug treatment data

• Welfare system

• Benefit data
  
  

Work assignment reasonably requires access

Open Meeting Law

Open Meeting Law, generally

• Body subject to OML

• Government data and meetings

• Email

• Interpretation of "meeting"

• Journal of votes, ballots

• Members materials/public packet

• Public comment

• Record of meeting

• Recordings

• Serial meetings

• Virtual meetings

• Training not subject
  
  

Closed meetings

• Attorney-client privilege

• Labor negotiations

• Performance evaluation

• Purchase or sale of property

• Statement on the record
  
  

Meeting notice

• Emergency meeting

• Regular meeting

• Request for special meeting notice

• Special meeting