Conferencing and Meeting Resources
Minnesota state agencies, boards and councils have a variety of online meeting and collaboration tools available to them. Different government organizations may have access to different tools. Find more information below about the best tool for your needs, tool features, and resources on how to use each tool.
State of Minnesota employees can find additional instructions on Learning Pathways, including a schedule of training events.
Conferencing tools
- Microsoft Teams
- Microsoft Teams Live Events
- Webex Meetings
- Webex Webinars
What tool is best for my meeting?
Definitions
- Conference call: audio-only call
- Group discussion/meeting: all attendees can share content, audio, and video
- Webinar/presentation: small group of presenters shares content with large audiences
- Broadcast event: scheduled, produced, and broadcast to online large audiences
Meeting Attendee Capacity Comparison
| Teams | Teams Live Events | Webex Meetings | Webex Webinars |
|---|---|---|---|
| 1000 | 20,000
|
1000 | 1000 |
Meeting Type Comparison
| Type | Teams | Teams Live Events | Webex Meetings | Webex Webinars |
|---|---|---|---|---|
| Conference Call | Desktop, Mobile, Web | No | Yes | Yes |
| Group Discussion/Meeting | Yes | No | Yes | Yes |
| Webinars/Presentations | Yes | Yes, audience participate with Q&A only | Yes | Yes |
| Broadcast Event | No | Yes | No | No |
Meeting Feature Comparison
| Feature | Teams | Teams Live Events | Webex Meetings | Webex Webinars |
|---|---|---|---|---|
| Audience
(Internal, External) |
Internal collaboration
Schedule meetings for both |
Both, must create public
link for external audience |
Both | Both |
| Attendee Registration
|
Yes | No | Yes | Yes |
| Computer Audio | Yes | Yes | Yes | Yes |
| Toll-free Number for Audio | No | No | Yes* | Yes* |
| Tolled Number for Audio | Yes* | Yes* | Yes | Yes* |
| Chat | Yes | Among presenters only | Yes | Yes |
| Ad Hoc Chat/Collaboration | Yes | No | No | No |
| Moderated Q&A | No | Yes | Yes | Yes |
| Meeting Recording | Yes | Yes | Yes | Yes |
| Breakout Rooms | Yes, up to 300 attendees | No | Yes | Yes |
*This feature is available as an additional service and will be an additional cost to your organization.