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Business Summary: Effective FY18 - 7/1/17


Conference services provide interactive video for groups in specialized meeting rooms and web conferencing from computers or smart devices. Video conference rooms are equipped with large video screens, remote-control high definition cameras, microphones, and a touch panel to control these devices. Meeting attendees do not need a personal computer or smart device to join a meeting in these rooms. Web conferencing uses computing devices for online meetings.


  • Billing details: Services are billed monthly per video conference room or user account.
  • Choosing a service: The MNIT conference coordinator team will work with state vendor/partners to assist in aligning business needs with services. The team will also support development of conference rooms with the appropriate conference solutions.

What is not included:

  • Conference room equipment and PC peripherals for conferencing
  • Staff to operate conference room controls during meetings
    • Group Video Conference systems are designed to have a simplified set of conference controls supported on intuitive touch-controlled panels or remotes.
    • Video conference participants will have training available to learn how to operate these controls to successfully participate in video conference sessions.

Services and Rates

Rates and Ordering Information

Service Name Metric Rate
814-Conferencing Video Room Room System $ 45.80
813-Conferencing Personal Video Conf Account Account $ 5.17
815-Conferencing Video/Web Collaboration Account Account cost+ 5/10/15/19%
816-Conferencing Web Account Account $ 49.10

Professional Services

Rates and Ordering Information

Service Name Hour Rate
974-Conferencing - Prof Svcs - Basic Hour $ 62.60
976-Conferencing - Prof Svcs - Intermediate Hour $ 80.60
978-Conferencing - Prof Svcs - Advanced Hour $ 95.70

Professional Services can be requested as needed. All services are billed at monthly intervals.

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