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Accessible Excel Spreadsheets

Microsoft Excel is a spreadsheet program that can be used to make budgets, chart different data, or produce graphs. While helpful, using these features requires care to make sure that all data is accessible. Below are a few important steps to start making your Excel Spreadsheets accessible.

Tips for Making Excel Spreadsheets Accessible

Avoid Blank Data Cells

Cells should not be left blank. If the cell really has no data, then you can add “This cell intentionally left blank” or “No data.”

Use Alignment Tools

Don’t use blank rows/columns for spacing. Manage your layout by resizing rows and columns and using the alignment tools.

Include Table Data with Visuals

When displaying charts or graphs within Excel, place it directly below the data table.

Type End of Worksheet

Type “end of worksheet” in the row immediately following the last row.

Find these tips and more when you download the Accessibility Quick Card for Excel Spreadsheets or download the complete set for more important tips.

Excel Quick Card (PDF) Complete Quick Card Set (PDF)

Excel Resources

What to Learn Next


Learn how to use the features in Microsoft Word to create accessible documents.


Learn how to make your PDF documents accessible using Acrobat’s built-in features.


Learn how to design your documents with accessibility in mind using Adobe InDesign.


Learn how to make your presentations accessible with Microsoft PowerPoint.

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