Reporting and Evaluation

State grantmaking agencies are stewards of public funds. Agencies are required to complete activities such as preaward risk assessments, monitoring, and evaluations as applicable by law to the grants and/or grant programs they manage. If there are concerns or issues that arise with a grant or grantee, state agencies have the responsibility to notify the Office of Grants Management (OGM). This page contains guidance and resources related for submitting grantee performance evaluations and notifying OGM of specific issues. Please note that notifying OGM does not replace internal agency requirements and responsibilities.

How to Report Concerns to OGM

Send an email with relevant details to:
Mary B. Schmidt
Enterprise Grants Managing Director
Mary.B.Schmidt@state.mn.us

Reporting Concerns
Grantee Evaluation

Reporting Concerns

When to Report Concerns to OGM

1. Pre-Award Risk Assessment: Decision Not to Award
If your agency decides not to award a grant due to findings from a pre-award risk assessment:
- Notify the Commissioner of Administration.
- This requirement is pursuant to Minnesota Statute 16B.981.
2. Termination of Grant Agreements
If your agency terminates a grant contract agreement— whether for cause or without cause — you must, notify OGM of the termination.

3. Suspected Debarment-Worthy Activities
Notify OGM immediately if you suspect a grantee may have engaged in suspension or debarment-worthy activities.

Key Points:
- As of 2023, OGM has the authority to suspend or debar grantees.
- As of 2025, this authority expanded to include potential grantees.
Debarment-Worthy Activities Include (per Minnesota Rules 1230.1150):
- Conviction related to obtaining or performing a contract
- Embezzlement, theft, forgery, bribery, or similar crimes
- Antitrust violations in bidding or proposals
Serious contract violations, such as:
- Failure to perform without good cause
- A pattern of unsatisfactory performance
Other serious misconduct such as:
- Threatening or abusive behavior
- Collusion to restrain competition
- Providing false information
- Violation of suspension terms
- Debarment by other governmental entities
You do not need to determine if the activity qualifies as "debarment-worthy."
If you observe concerning conduct, escalate it to OGM.

4. Suspected Legal or Rule Violations

If a state employee discovers or suspects a violation of laws or rules governing grants, your agency must Notify OGM.

5. Additional Responsibilities and Considerations
- Notifying OGM does not replace working with internal leadership and staff to review and resolve issues. Agencies must convene appropriate leadership and staff to address any grant concerns.
- Executive branch employees involved in grants are also subject to the Code of Ethical Conduct and related enterprise policies.
Agencies are required to establish mechanisms and communication channels for reporting:
- Suspected violations of the Code of Ethics
- Internal control weaknesses or irregularities
- Illegal conduct
If you are unsure about roles, responsibilities, or how to report issues, consult your supervisor, agency ethics officer, or other designated internal reporting channels

Report possible unlawful use of public money or resources to the Office of the Legislative Auditor (OLA).
Report suspected grant fraud or financial crimes to the Bureau of Criminal Apprehension (BCA).
Grantee Evaluation

Grantee Evaluation Resources

Evaluation, continuous learning, and transparency are important ways to improve outputs and operations in pursuit of desired grant outcomes.

Grantee evaluations are publicly available at this website per Minnesota Statutes, section 16B.98, subdivision 12., and as applicable per OGM Policy 08-13

View posted grantee evaluations

Follow link to log-in and upload a grantee evaluation as applicable per policy OGM 08-13. Please contact Sarah Erickson, sarah.kate.erickson@state.mn.us, to request individual uploader status for your agency or grant program. Staff must cc their agency's Grants Governance Committee (GGC) member to this request. State staff with existing OSP accounts will need to have a unique grantee evaluation role added to your account. Please follow the same steps to add this role to your account.

Upload a grantee evaluation

Training Materials
Resources