Project Support Services

Construction Project Support Services Master Contract Program

 

Project Support Services Program Information

The State of Minnesota (State), through its Department of Administration’s Real Estate and Construction Services (RECS), is requesting proposals and fee schedules from qualified firms and individuals (“Responder”). Responder must be able to provide services under the direct supervision of a Professional in the field of Project Support Services with a minimum of five (5) years of experience in project support services, specifically in areas requiring owners’ program management. The purpose of this RFP is to create a new Master Contract program for Project Support Services.

Goals

It is the goal of this RFP to enter into a Professional and Technical Services Master Contract (Master Contract) with Responders meeting the criteria noted under section Proposal Evaluation. Multiple Responders may be offered a Master Contract to perform work. Projects will involve tasks of varying size and complexity; however, other services could be used, as needed during design phase, during construction phase, during Occupancy and Operations phase associated to a renovation, new construction and/or mechanical engineering projects.

The Master Contracts will be used by Real Estate and Construction Services (RECS) division for most or all state projects required to be done under the authority of the Commissioner of Administration. This includes, but is not limited to, projects done for the Department of Administration, Corrections, Human Services, and Veterans Affairs, as well as the Minnesota State Academies, Minnesota State Retirement Systems, Perpich Center for Arts Education, and Veterans Home Board.

A Master Contract is a contract that spells out most, but not all of the terms between the signing parties.

Its purpose is to speed up and simplify future Work Order Contracts. A Master Contract with the State is not a guarantee of receiving work issued in a Work Order Contract. A complete detailed description of required work will be furnished in each Work Order Contract issued under Master Contracts resulting from this RFP.

Work Order Contracts will be issued for individual Projects that requires Support Services. Depending on the anticipated fee for the project, proposals may need to be solicited from multiple firms having a Master Contract for Project Support Services.

The Master Contracts will be available for use by State agencies, boards and commissions identified in Minnesota Statutes 16C.02, subd. 2and Minnesota state colleges and universities.

Continuously Open RFP

 The Master Contract for Project Support Services program RFP will be available online throughout the five (5) year Master Contract period (August 1, 2026 – July 31, 2031). Responses will only be accepted until April 30, 2031. Responses should only be sent via email to recs.contract.drafting@state.mn.us. Responses that meet the minimum qualifications will undergo further evaluation in quarterly batches (January, April, July, October). Firms that successfully pass this evaluation process will be awarded a Master Contract.

Project Support Services

RFP for Project Support Services Master Contract

 

HOW TO APPLY:

  1. Review the RFP, Questions and Answers Fact Sheet, Submission Checklist and other applicable information on the website

  2. If applicable, email questions to recs.contract.drafting@state.mn.us (questions that have not already been answered in the Question and Answers Fact Sheet will be added as they are received) Subject line of email should be labeled “Questions to Project Support Services Master Contract RFP”

  3. Email completed response to recs.contract.drafting@state.mn.us (this is the only acceptable email address to submit responses) Subject line of email should be labeled “Response to Project Support Services Master Contract RFP”

  4. If the application receives a passing score from the review team, the vendor will be sent an award email

  5. If the Response receives a failing score from the review team, the vendor will be sent a non-award email

  6. Awarded firms will need to submit insurance. Once documents are drafted and insurance is received, the contract will be routed and signed electronically through DocuSign.

*Note:

  • Any response received that does not meet the minimum qualifications and fails the first submission shall wait thirty (30) days from the fail date to resubmit;

  • Any response that fails a second attempt shall wait sixty (60) days from fail date to resubmit;

  • Responders that fail three (3) or more attempts shall wait one (1) year from the fail date to resubmit a response.


MANDATORY REQUIREMENTS & EVALUATION CRITERIA

The following will be considered on a pass/fail basis

  • Proposals must be received via email to recs.contract.drafting@state.mn.us

  • Proposals must include a completed Exhibit A with project experience and reference information for each bolded category of services selected (in order to receive a passing score, a minimum of three (3) project references are needed for each bolded category of services your firm selects in Exhibit A. Responder’s staff member must have a minimum of 5 years of experience)New Master Contracts will not exceed the initial Master Contract end date, even if firms apply at a later date.

  • Proposals must include an Hourly Fee Schedule (labeled Exhibit B, as a separately attached document).

  • Proposals must include a completed Submission Checklist.


Evaluation Factors / Scoring Criteria

  • Project References

  • Staff Member Experiences

  • Unique Qualifications

  • Fee Schedule

 The State will make its selection and award based on best value, as determined by this evaluation process. 

Facts:

  • Duration of Master Contract Program will be 5 years

  • Firms will be allowed to apply to the RFP Responses through April 30,2031

  • New Master Contracts will not exceed the initial Master Contract end date, even if firms apply at a later date.

  • Firms that do not submit an Exhibit A and Exhibit B document with their response will receive a failing score.

  • Awarded Vendors must have a SWIFT account in order to sign the contract via SWIFT and to receive payments.

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