Vehicle Resources

Find policies, forms and procedures associated with the rental and use of state vehicles, along with information on road and weather conditions, alternative fuel, and studies relevant to vehicles and travel.

Policies
Procedures & Forms
Other Resources

Policies
General Fleet Management Policies
State Agency Fleet Management Policies
Procedures & Forms
Forms and procedures associated with the rental and use of state vehicles.
- NEW Fleet Coordinator Handbook (PDF)
- Requisition for Leased Vehicle (Microsoft Word)
- Reassigned Vehicle Requisition (PDF)
- Vehicle Rental Contract (PDF)
  For short and long term leasing
- M5 Unit Driver Change Form
  Use this form to report a driver change for leased and owned units.
- New Vehicle Entry Form (for agency-owned vehicles)
  Use this form to request a new unit be entered into M5 and a WEX fuel card be issued.
- Vehicle Department Transfer
  Use this form to request a vehicle to be transferred to another department.
- Vehicle Disposal (for agency-owned vehicles)
  Use this form to request a vehicle be flagged for disposal, fuel card will be cancelled, and ARI Holman will be cancelled (if applicable).
- Accident Reporting Procedures
  What to do in the event of an accident.
- Travel Log (PDF)
- Fleet Card Replacement
  This form should be completed if the fuel credit card provided with your vehicle has been lost, stolen, or damaged.
- Affidavit in Lieu of Receipt (Microsoft Word)
- Telematics Access Form (Microsoft Word)
  Use this form to request access to telematics data.
- Vehicle Expense Reimbursement Form
  Use this form for reimbursable expenses: oil (i.e. a quart of oil, NOT oil changes), washer fluid, wiper blades, and car washes.
Other Resources
M5 Training Resources
Road & Weather

Minnesota weather, road, and traveler information.
- Minnesota Weather Information
- Road and Traveler Information
Travel and Vehicle Studies