Master Roster Frequently Asked Questions (FAQs)

Please see our Vendor Management page for complete instructions on logging into our electronic database.

You can obtain a state vendor ID number by visiting the following site http://mn.gov/mmb/accounting/swift/vendor-resources.

Email us at recs.contracting@state.mn.us at or call us at 651-201-2551 and provide:

• Your firm name
• New vendor number
• The last four digits of your federal tax identification number
• The type of work your firm provides

Your firm information will be entered into the system. After you are entered into the system, you will be able to log on and complete that part of the RFQ application.

The User ID for the Vendor Management System is an 11 digit number. If the User ID you are using is a 10 digit number, try adding a "0" (zero) at the end.

If you are still having problems, email us with your firm's name and the last four digits of the federal tax ID number for your firm and we will email you the User ID we have in our system. Try that number. If it still does not work, let us know.

If the links found within the RFQ document are not working properly for you, please return to the web page where you first opened the RFQ. Below the title for the RFQ is a list of titles for the other documents you need. You may go directly to those documents by clicking on the document titles in that list.

Yes. The roster effective February 8, 2016 replaced the previous roster. All firm's wishing to remain on the new Roster must respond to the RFQ.

Any firm may apply at any time to be placed on the master roster. Applications are taken continually. There is no deadline for application.

1. Review your fee schedule by clicking on "Search Vendors" at the top of the page in the Vendor Management System.
2. Once you've located your firm on the list, click on "Fee Schedule" to view the current fee schedule you have on file. If it has been at least one-year since you've submitted a fee schedule, verify your fees are not increasing more than 5 percent.
3. Once verified, send updated fee schedule to recs.contracting@state.mn.us. Staff will review the fee schedule to verify it complies with the RFQ rules. You will be notified when the review is complete.

1. Return to the main screen (Vendor Information).
2. Scroll down to the "Vendor Authorization Information" section. 
3. On the line labeled "Publish?," check "Yes."
4. On the line labeled "Published by Name," enter the name of the person authorizing or entering the data. 
5. Scroll to the bottom of the screen and click on "Update Information." 
6. Send an email to recs.contracting@state.mn.us asking RECS to review your submission. This will prompt RECS to review your information. 
   • You must send an email. The system does not automatically prompt RECS to review your entries or changes.