The State of Minnesota's Department of Administration and Minnesota IT Services (MNIT) are introducing the MNSITE (Minnesota Seeking IT Expertise) Program. This program serves as a preferred procurement method for State of Minnesota agencies and other local units of government to secure vendors to provide highly-skilled consultants via a fast and intuitive process. This program is for IT-related professional services, including IT accessibility services, and is not a contract for hardware, software, or hosting services.
New Program – What has changed?
The MNSITE Program seeks to combine the best attributes of the previous ASAP-IT and SITE programs with a new, streamlined, automated process. The most notable changes include:
- Elimination of restrictive categories;
- An online application process;
- A completely automated process for responding to solicitations; and
- Use of digital signatures when signing contracts.
The MNSITE program, like its predecessor, will be continuously open for new vendor applications.
Direct Select: Engagement Values up to $50,000
For engagements within this dollar range, government entities utilizing the Program may directly select a master contractor holder. The requesting government entity will issue a solicitation directly to the selected vendor which set forth pertinent information regarding the engagement. Vendors will be given at least two business days from the submission of the solicitation to respond.
Select 15: Engagement Values of $50,001 to $250,000
For engagements exceeding $50,000 but less than $250,000, government entities utilizing this Program are required to competitively solicit proposals from a minimum of 15 master contract holders, with a minimum of 3 vendors who are identified as TG/ED/VO vendors. Entities will issue a solicitation directly to fifteen or more contractors which set forth pertinent information regarding the engagement and also set forth evaluation criteria upon which a selection will be based. Vendors will be given at least seven business days from the submission of the solicitation to respond.
Request for Offer (RFO): Engagement Values in excess of $250,000
For engagements exceeding $250,001, government entities utilizing this Program are required to competitively solicit proposals from all vendors holding fully executed master contracts. Entities will issue a solicitation which set forth pertinent information regarding the engagement and also set forth evaluation criteria upon which a selection will be based. Vendors will be given at least ten business days from the submission of the solicitation to respond.
Once a selection is made, a Work Order Contract will be issued detailing the specifics of the engagement including duties and cost. No work is authorized to proceed under this Program in the absence of a fully executed Work Order Contract. Work Order Contracts are not allowed to be amended over the solicitation type dollar threshold.
Government entities may, at their option, utilize a competitive solicitation process at any dollar level.