Participate in a Meeting

Getting to the meeting early will give you a chance to survey the meeting space and make last-minute changes to your presentation. The meeting location will be posted in the Upcoming Meetings tab on the Meeting Schedule and Materials webpage. 

When speaking to the Executive Council, clearly identify yourself and the organization you represent, if any. Then clearly state your position on the topic before the Executive Council.

All questions and answers during an Executive Council meeting are routed through the meeting Chair. Address the chair as "Madame Chair" or "Mr. Chair."

Executive Council members want to hear what you have to say. State your case clearly and in simple terms, just as you would to anyone else.

Make your points as concisely as possible. Provide specific information about why your position is in the Executive Council's best interest.

The best way to make your case is to provide straightforward answers to Executive Council members' questions. If you do not know the answer, say so. If possible, find the answer and pass it on to Executive Council members at a later time.

You may want to have copies of a concise summary of your key points to hand out to Executive Council members. If you need to provide handouts, please do so before the meeting so that they can be handed out in a way that will not interrupt the flow of the meeting.

Your views are important and you have a right to be treated courteously by all Executive Council members and staff. Executive Council members and staff should also be treated courteously.

Special accommodations, such as sign language interpreters or large print materials, can be provided with advanced notice.

Executive Council archived meetings are available in alternative formats to individuals with disabilities. To request this alternate format, please contact us at admin.info@state.mn.us or (651) 201-2555.