Raffle Checklist

Use this checklist to ensure that a raffle and tickets or certificates of participation are in compliance.

___ 1.

The following information is printed on each ticket or certificate:

date, time, and location of the raffle;
organization’s name and license number;
price of the ticket or certificate. Each ticket or certificate in a set is sold for the same price;
at a minimum, the three most expensive prizes to be awarded. If additional prizes will be awarded that are not contained on the raffle ticket or certificate, the ticket or certificate must contain the statement “A complete list of additional prizes is available upon request.”  sequential numbers beginning with number 1 (or, for tickets purchased by the organization in bulk, the sequential numbers beginning with the raffle ticket number for that particular raffle); and
a statement regarding the winner’s responsibility for any applicable fees and taxes.

___ 2.

When using raffle tickets, each raffle ticket has a detachable section (stub):

___ 3.	An organization must be the sole owner of merchandise prizes before winners of the prizes are determined. Exception: For raffles with gross receipts of $60 or less (such as a meat raffle), an organization may pay for the prizes up to 30 days after the prize is received by the organization.
___ 4.	A certificate for merchandise is used for a prize that requires registration or licensure by a government agency (example: a car or a gun).
___ 5.	The value of each prize does not exceed $50,000. NOTE: There is no annual limit on the total value of all raffle prizes awarded by a licensed organization.
___ 6.	All winners are determined on the date(s) indicated on the ticket or certificate unless a different date has been approved by the director of the Gambling Control Board.
___ 7.	Merchandise prizes are tracked on the LG830.
___ 8.	Prizes may not be won by persons under age 18.

___ 9.	Raffles are held at a permitted premises OR at a site for which an organization has obtained an off-site permit from the Gambling Control Board.
___ 10.	All entries in the raffle have an equal chance to be selected.
___ 11.	To enter the raffle, purchasers are not required to pay for anything other than the ticket or certificate. Exception for fishing/hunting, button, and membership event combination raffles.
___ 12.	House rules are posted.
___ 13.	Persons are not required to be present at a raffle.
___ 14.	The method of selection is conducted in a public forum and cannot be manipulated or based on the outcome of an event not under the control of the organization.
___ 15.	Once the first drawing is held no additional raffle tickets or certificates are sold.
___ 16.	Raffle tickets or certificates are not sold to persons under 18.

___ 17.

An organization maintains a raffle inventory and sales log (LG820) that includes:

Organization name.
Total number of tickets or certificates printed.
Price per ticket or certificate.
Name and phone number of the persons to whom tickets or certificates were given to be sold (seller).
Quantity and range of sequential number of tickets or certificates given to each seller.
Quantity of tickets or certificates each seller sold.
Quantity of unsold tickets or certificates each seller returned.
Actual gross receipts reported by each seller.
Actual amount of cash, checks, and debit card payments received from each seller.
Cash long or short reported by each seller.

___ 18.

An organization must keep the following in a secured area (not susceptible to flooding) for 3½ years:

Invoice or printing documentation for raffle tickets or certificates of participation.
Copy of ticket or certificate.
All winning ticket stubs.
All unsold tickets or certificates.
All inventory records (LG820, LG821, and LG830).