Membership Authorization of Gambling Account Expenditures

Members must give prior authorization for all gambling expenditures. This means the membership must approve all expenses prior to the check being issued or the electronic transaction being made.
Members may authorize estimated expenditures up to a maximum amount for each category, such as rent, inventory purchases, compensation, etc.
Report the actual expenditures to the membership at the next month’s meeting.
Members must confirm that the actual amounts presented are less than or equal to the amounts authorized previously.
Record the approval of expenditures by members in the meeting minutes.

Pre-approval of allowable expenses must include:

Payee or item to be paid
Brief explanation of the purpose for each expenditure
Expense amount or estimated amount
NOTE: When the membership approves an upper limit of expenses for a particular item, the report to the membership the following month must include the specific check or electronic transaction number, payee, purpose, amount, and the date of payment for estimated expenditures from the previous month.

Pre-approval of lawful purpose expenditures must include:

The gambling report must signed and dated by the gambling manager or other organization member who has presented the monthly report.