When reading through this section, you may find it helpful to refer to forms LG100A and LG100F. Organizations must file these forms with the Gambling Control Board each month.
The linked bingo game provider establishes your organization’s share of the total prizes awarded as a set percentage of the gross receipts. For example, if your linked bingo game provider pays out 70% of its gross receipts in prizes and your site’s electronic linked bingo gross receipts for June was $1,000, your site’s share of the total prizes awarded in June was $700.
However, it’s very unlikely that your organization awarded exactly $700 in electronic linked bingo prizes at your site during June. For example, let’s say that your organization only awarded prizes of $500 at your site. At the end of June, you would owe the linked bingo game provider $200 for your remaining portion of the total prizes.
On your June LG100A you would report your electronic linked bingo gross receipts of $1,000 in Column A and your organization’s share of the linked bingo game provider’s prizes, $700, in Column B.
| Receipts and Prizes | A
Gross Receipts |
B
Prizes |
C
Net Receipts |
|---|---|---|---|
| 1 Paper pull-tabs | $0.00 | ||
| 2 Electronic pull-tab | $0.00 | ||
| 3 Non-linked bingo | $0.00 | ||
| 4 Linked bingo | $1,000.00 | $700.00 | $300.00 |
Although you’ve just reported prizes of $700 for June, you know from your month-end electronic linked bingo reports that your site only paid out prizes of $500 during the month. The difference between the amount your organization paid out at your site ($500) and your site’s share of the total prizes awarded ($700) is reported on Line 13 of the LG100F, Lawful Gambling Fund Reconciliation, for the month in which the activity occurred.
| 12 Total additions (sum of lines 5 through 11) | $0.00 | |
| 13 Linked bingo prize amount payable to (receivable from) linked bingo provider | $200.00 | |
| 14 Receipts deposited from games still in play that are not included on an LG100A |
Your organization will reimburse (or be reimbursed by) the linked bingo game provider for the amount on the LG100F, Lawful Gambling Fund Reconciliation, Line 13, in the month after the prizes were awarded. In this example, you’ll reimburse the linked bingo game provider $200 in July for June’s prizes. Once the amount has been reimbursed, it no longer needs to be reported on the LG100F (the $500 in prizes paid to players and the $200 reimbursed to the linked bingo game provider would then equal the $700 prize amount reported on the LG100A).
The linked bingo game provider fee is calculated based on your site’s electronic linked bingo net receipts. This amount is reported on the LG100A for the month in which it is paid. The provider fee is paid in the month following the month in which the net receipts were incurred. In our example, you’d pay the provider fee for the month of June in July, and so you’d report the fee payment on July’s LG100A.
| 19 Electronic pull-tab provider fees | |
| 20 Electronic linked bingo provider fees | $60.00 |
| 21 Other miscellaneous allowable expenses not listed above |
Reporting the linked bingo game provider fee can be confusing because organizations typically pay the prize reimbursement amount ($200) and the provider fee ($60) with one transaction, often by electronic transfer. In this example, the organization would have transferred $260 to the linked bingo game provider sometime in July. The $60 provider fee is reported on the LG100A, Line 20, for July, while the $200 reimbursement amount would have already been reported on the LG100F, Line 13, in June. No further reporting of the $200 is required.
| Where Reported: | Get Information From: |
| LG100A, Lines 2 (Electronic pull-tabs) and 4 (Linked bingo). | LG861e, Daily Cash Bank Accounting for Electronic Pull-Tabs and Electronic Linked Bingo. |
| LG100A, Line 18 (Rent paid to lessors) — electronic games conducted exclusively by bar-op or exclusively by booth-op. | Point-of-sale (POS) monthly totals report. |
| LG100A, Line 18 (Rent paid to lessors) — electronic games conducted by both bar-op and booth-op. | Refer to check register and/or bank statement to determine payments made to distributor during month. |
| LG100A, Line 19 (Electronic pull-tab provider fees). | Refer to check register and invoices from linked bingo game provider to determine payments made during the month for provider fees. |
| LG100A, Line 20 (Electronic linked bingo game provider fees). | Completed LG216 Rent Calculation Worksheet. |
| LG100A, Line 22 (Cash long/short) — organization provides cash bank. | POS report of gross, prizes, and net receipts for each electronic game occasion, and LG216 Rent Calculation Worksheet. |
| LG100F, Line 13 (Linked bingo prize amount payable to or receivable from linked bingo provider). | Refer to invoices from linked bingo game provider to determine the prize contribution or refund amount for month being reported that was unpaid at month-end. |
Keep the LG861e for your records for at least 3½ years following the month the income was reported on your LG100A.
Keep all records in a secured area (recommended not susceptible to flooding) for at least 3½ years after the month in which the game was reported as closed on the Schedule B2.
If you have questions about completing these forms, please contact your Compliance Specialist at the Gambling Control Board.