The Minnesota Commission of the Deaf, DeafBlind & Hard of Hearing (MNCDHH) has a position open for an Office & Admin Specialist Sr. 

The deadline to apply is September 21, 2022.

To find the job posting, please visit Minnesota Careers. Once on the page, click on the "Search open positions" button.

Under "Search jobs," search for job id "58902."

Job Summary

This position supports the Minnesota Commission of the Deaf, DeafBlind and Hard of Hearing (MNCDHH). Incumbent organizes and provides varied and often complex administrative and communication support for internal and external customers following established guidelines, rules, and statutes in a fast-paced multilingual environment. Tasks are often complicated, and at times, confidential. Responds to assigned administrative tasks that have no immediate solutions within established procedures and guidelines by researching and proposing alternatives. This position requires the ability to work independently, managing multiple priorities to accomplish tasks within a required time frame.

Some responsibilities include but are not limited to:

• Administration Support: Provide general administrative support service for MNCDHH staff so that operations are consistent with the goals and objectives of the department/commission. Maintains confidentiality of staff, board, and participants. Anticipates next steps and prepares in advance for all aspects of simple to complex meetings.
• Communications Support: Provides administrative support to the Director of Communications and creates interesting, relevant, and accessible content that will be distributed on social media, the website, and other platforms.
• Processing: Follows financial and administrative procedures and statutes for initiating and processing payments to vendors’ expenses for staff and maintains budget records. Communicates business needs to vendors and staff. Assists with basic contracts with vendors;
• Technology: Provides support for technical and support MNCDHH team. Provides backup support for Technical Service Liaison.

This is an in-person office position, however, there will be times that telework is available.

Flexible Hours Option is Available.

Minimum Qualifications

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

One (1) year of experience performing administrative functions, including writing and/or editing communication documents.

Experience must include:

• Understanding of sign language skills at the intermediate or higher level sufficient to being able to follow directions, understand figurative language and encompass the many ways of conveying a message in sign language;
• Customer Services skill sufficient to be sensitive to and respectful of any cultural and other differences that you will encounter in interacting with employees and in serving our customers.
• Knowledge of and experience with creating accessible documents and state accessibility technology standards.
• English spelling, grammar and typing sufficient to edit and compose a variety of documents and online content.
• Math skills sufficient to maintain accurate financial information, verify and process invoices & data in Excel.
• Proficient skills within Microsoft Outlook, Word, Excel; and medium level skills in PowerPoint;
• Technology skills to operate video conferencing software and understanding of computer setup and office equipment management.

Preferred Qualifications

• Variety of experiences working effectively with others from different backgrounds and cultures;
• Experience with Adobe Acrobat;
• Experience with content management systems for web content;
• Experience writing for a wide variety of communications media, including newsletters and social media for professional purposes;
• Knowledge of communication equity and advocacy issues in Deaf, DeafBlind and Hard of Hearing communities.

Additional details are available in the job posting.