Records and Reports

Complete and keep the following required forms when conducting a raffle:

LG820 Raffle Inventory and Sales Log	The LG820 Raffle Inventory and Sales Log is used to help with recordkeeping and is completed for each raffle or set of raffle tickets to record:  inventory; and  sales to be reported on the LG100A.  The LG820 shows which tickets or certificates of participation have been given to sellers, the amount of cash received from their sales, which tickets or certificates are unsold, and where possible cash discrepancies, if any, have occurred.
LG821 Physical Inventory/Raffles	The LG821 Physical Inventory/Raffles is used to record the actual game cost of all raffle tickets or certificates of participation in inventory or in play but not yet completed.  Once the raffle is conducted, the cost of the raffle tickets or certificates is no longer included in the inventory.  A new LG821 form is completed each month when an organization has raffle tickets or certificates of participation on hand.  This information is required for all raffles.
LG830 Merchandise Prize Perpetual Inventory	Complete the LG830 to record the purchase and distribution of merchandise prizes and certificates for merchandise.

Monthly Reporting

Each month, an organization must report to the Gambling Control Board raffle gross receipts, prizes paid, net receipts, and cash variances. Organizations must submit this information in an electronic file which includes the LG100A Receipts and Expenses by Site. 

In addition, each month, an organization must submit a G1 Lawful Gambling Monthly Tax Return to the Department of Revenue, reporting raffle gross receipts, prizes paid, and net receipts. G-1 forms and instructions are available from the Department of Revenue.

Keep Your Unsold Tickets and All Raffle Records

An organization must keep the following raffle records in a secured area not susceptible to flooding for 3½ years: 

1. Invoice or documentation for raffle tickets showing who printed the tickets, the quantity of tickets printed for each price level, the sequential numbers, and their selling price. 
2. Total amount of gross receipts. 
3. Total value of all prizes awarded in each raffle, including documentation of how the fair market value of merchandise prizes was determined. 
4. Copy of the ticket for each price level. 
5. All winning stubs. 
6. All unsold tickets or certificates. 
7. All inventory records: 
   • LG820 Raffle Log 
   • LG821 Physical Inventory 
   • LG830 Merchandise Prize Perpetual Inventory.
     
     

Reporting Requirements for Tax-Exempt Raffle

If a licensed organization conducts a raffle for which the net proceeds are used exclusively to help relieve the effects of poverty, homelessness, or disability for an individual or a family, refer to the Department of Rebenue's Minnesota Lawful Gambling Tax Forms and Instructions booklet for reporting instructions. Or, contact Revenue’s Lawful Gambling Tax Unit at 651-297-1772 for assistance. 

Tax-exempt raffles are reported on the LG100A in the same manner as all other raffles.