Required Documentation per Contract or Minnesota Rule for a 3-year Monitoring Review
Policies and Procedures
2.7 Scope of Work. Policies and Procedures
The Community Rehabilitation Provider contract with SSB states that the Community Partner, upon signing an agreement and at the request of SSB, will provide SSB a copy of their policies and procedures, including those concerning:
- customer appeals;
- non-discrimination;
- accessibility, including sign language interpreters;
- health and safety;
- and emergency procedures.
The Community Partner will provide SSB a copy of any changes in its policies and procedures within 30 days of any such change.
Insurance – Exhibit C Requirements
The Community Rehabilitation Provider contract states that the Community Partner shall not commence work under the contract until they have obtained all the insurance required and the State of Minnesota has approved such insurance. Community Partner shall maintain such insurance in force and effect throughout the term of the contract.
The CRP contract states that the Insurance certificate holder should be addressed to DEED-SSB at the 2200 University Ave W. Suite 240, St. Paul MN 55114 address.
Federal E-Verify
The CRP contract states that for services valued in excess of $50,000, Community Partner has implemented the federal E-Verify program for all newly hired employees in the United States who will perform work on behalf of the State.
Customer Appeals – The process for customers to file an appeal.
Non-Discrimination – policy of the Community Partner.
Data Practices
Community rehabilitation programs must comply with all applicable state and federal laws, including the Minnesota Government Data Practices Act, Minnesota Statutes, chapter 13. (Exhibit A, 9)
Individual Record Storage and Safety
Minnesota Rules 3325.0470 Subp. 2 requires applicant and eligible individual records be stored under lock with reasonable protection against fire, water damage, and other hazards.
Exhibit A: Contract Terms, 27 Criminal Background Checks
Requires annual Criminal Background Checks.
Community Partners are annually obligated to submit the results of all criminal background checks on all required individuals, or in the case of a sole proprietor and no other persons, sole proprietor is obligated to provide the necessary consent for, a background check arranged by SSB.
Low Vision Services
Subp. 38.
Low vision clinician.
"Low vision clinician" means an ophthalmologist or optometrist who provides low vision services.
Subp. 39.
Low vision services.
"Low vision services" means services that help an eligible individual use or improve the use of residual vision in performing specific tasks involved in achieving and maintaining rehabilitation goals. These services consist of low vision aids and the functional assessments, ophthalmologic or optometric examinations and training necessary for the provision and effective use of low vision aids.
Subp. 40.
Low vision specialist.
"Low vision specialist" means:
A.
an SSB direct service staff person who has completed at least 80 hours of training in a low vision training program approved by the director; or
B.
a person with experience in low vision rehabilitation who has completed at least 80 hours of training in a low vision training program approved by the director. The 80 hours of training referred to in this item and in item A must include instruction in:
(1)
basic low vision concepts, including the anatomy of the eye, common low vision conditions, and functional and psycho social implications of low vision; and
(2)
low vision assessment and training including the use of a portable low vision kit and provision of visual training with and without optical aids.
