Out-of-State Travel

If the State Rehabilitation Council for the Blind (SRC-B) selects you to attend an out-of-state conference, the staff liaison, Nyia Vang, will coordinate all travel arrangements, including airfare and hotel reservations, and will register you for the conference.

Council members are not required to submit receipts for reimbursement.

Certain incidental expenses, such as meals, ground transportation or baggage fees, may be reimbursed in accordance with state guidelines.

Use of the Non-Employee Expense Report Form

The staff liaison, Nyia Vang, is responsible for completing the Non-Employee Expense Report form, ensuring all required information is accurate and complete, and coordinating with Financial Services to ensure reimbursement is processed correctly.

Note: Missing or incomplete information may delay processing.

The Non-Employee Expense Report form is used for:

• Reimbursement of authorized out-of-state travel expenses and per diem for non-employees conducting departmental business
• Reimbursement of small incidental expenses, as applicable

Completing the Form

The staff liaison completes the form on behalf of council members. If a council member prefers to complete the form independently, assistance can be provided upon request.

If completing the form independently, please ensure:

• The correct travel type (out-of-state) is selected
• The appropriate cost center code is entered
• Your vendor or SWIFT number is included
• Your name and address match what is on file in the system

Accurate completion of these fields helps prevent delays in processing reimbursement.