About Data Practices

• Public data is available to any member of the public who submits a request, including individuals, the media, government agencies, government employees, vendors, unions, companies, and attorneys. Information about requesting public data in general is available in our Data Practice Policy for the Public (PDF).

• Individuals who are the subject of data can obtain both public and private data about themselves. Information about requesting data is available in our Data Practices Policy: Requests for Data about You and Your Rights as a Data Subject (PDF).

Your request must be in writing, using any of the following methods:

• Use the online “Submit a Data Practice Request” form; or

• You can email the Data Practices Coordinator; or

• Mail your request to our office.

Please contact us directly if an accommodation is needed.

If the case is closed and the charging party and respondent are involved in litigation with another, then also provide:

• A copy of the complaint in the court action; and

• The most recent court order, if any

• If you are the data subject, we will provide data within 10 business days.

• For all other requests, we will provide the data within a reasonable period of time, generally within 30 days of receiving the request.

Minnesota Statutes section 13.03, subdivision 3(c) allows the Minnesota Department of Human Rights to charge for copies.

• There is no charge to inspect data.

• We do not charge for copies if the cost is $25.00 or less.

• We do not charge for requests from the legislature or other government agencies.

• If the total cost of fulfilling your request is more than $25.00, we will notify you of the charge prior to fulfilling your request. You must pay for the copies before we will complete your request.

• Multiple requests made within the same 30 business day period, by the same individual, will be treated as a single request for the purposes of calculating whether the minimum of more than $25.00 is met.

For 100 pages or fewer of paper copies:

No charge if:

• 100 pages or fewer of one-sided black and white, letter, or legal size paper copies; or

• 50 pages or fewer of two-sided black and white, letter, or legal size paper copies

For more than 100 pages of paper copies and/or the total cost is more than $25:

We will charge for the actual cost of:

• Materials (paper, CD, DVD, etc.) (no cost for materials if sent electronically)

• Employee time for copying and/or electronically transmitting data

• If you are not the subject of the requested data, we will also charge the cost of employee time spent searching and retrieving the data

• Any mailing costs

• If your request for copies of data is for something we cannot copy ourselves, such as photographs, we will charge you the actual cost we must pay an outside vendor for copies

Data Practices General Email

DataPractices.mdhr@state.mn.us

Media Requests

media.mdhr@state.mn.us
Phone: (651) 539-1110