Transactions up to and including $100,000

1. An agency/member must complete and electronically submit an Engagement Request and Work Order Certification form (Certification not required for CPV Members) to the P/T Unit at the Department of Administration Office of State Procurement (OSP). The forms must be e-mailed to PT.Contracts@state.mn.us. If a member does not wish to use the standard ER form, the member may submit a similar originating document providing the same information.
2. OSP will assign a 18ADA tracking number and return the originating ER document and certification (state agencies only) with tracking number to the agency/member via e-mail.
3. Following receipt of the originating ER document and tracking number from OSP, agency/member must submit the document to the pre-identified contractor. The originating ER document will direct the contractor to contact the agency/member within two business days of receipt of the originating ER document or earlier if instructed by the agency/member.
4. Following discussion about the project, including the proposed contractor's duties and cost, the agency/member must create a Work Order Contract (state agencies) or CPV Work Order Contract (CPV members) if the agency/member decides to proceed with the project. The work order must thoroughly identify the contractor's duties and negotiated cost.
5. Work Order Contracts require the signature of the contractor, agency/member and the Commissioner of Administration. A signature verifying the encumbrance of funds is required for State agencies. Once signatures from the contractor and agency/member have been obtained, route the Work Order Contract, Engagement Request, and Certification to OSP for review and signature.