Transactions up to and including $100,000

1. An agency/member must complete and electronically submit an Engagement Request and Work Order Certification form (Certification not required for CPV Members) to the P/T Unit at the Department of Administration Office of State Procurement (OSP). The forms must be e-mailed to PT.Contracts@state.mn.us. If a member does not wish to use the standard ER form, the member may submit a similar originating document providing the same information.
2. OSP will assign an Data Analytics tracking number and return the originating ER document and certification (state agencies only) with tracking number to the agency/member via e-mail.  OSP will identify any required modifications to the ER at this time.
3. Following receipt of the originating ER document and tracking number from OSP, agency/member must submit the document to the pre-identified contractor. The originating ER document will direct the contractor to contact the agency/member within two business days of receipt of the originating ER document or earlier if instructed by the agency/member.
4. Following discussion about the project, including the proposed contractor's duties and cost, the agency/member must create a Work Order Contract (state agencies) or CPV Work Order Contract (CPV members) if the agency/member decides to proceed with the project. The work order must thoroughly identify the contractor's duties and negotiated cost.
5. Work Order Contracts require the signature of the contractor, agency/member and the Commissioner of Administration. A signature verifying the encumbrance of funds is required for State agencies. Once signatures from the contractor and agency/member have been obtained, route the Work Order Contract, Engagement Request, and Certification to OSP for review and signature.