Grantee Resources

The Minnesota Office of Emergency Medical Services (OEMS) administers several funding opportunities. This page provides resources and guidance for current grantees participating in OEMS-funded programs for ambulance services operating within Minnesota.

All grantees must follow the rules and policies outlined below. Program-specific requirements, including required documents, invoicing, and processes, are available on each grant resource page.

• Ambulance Service Training & Staffing Grant Resources
• Ambulance Operating Deficit Grant Resources
• Treatment-in-Place Pilot Grant Resources

Contact Information

(651) 201-2800
finance.OEMS@state.mn.us

Grant Administration Policies

All grantees are responsible for using grant funds in accordance with the terms of their grant agreement, applicable state laws, and OEMS guidance. Grantees are expected to:

• Maintain accurate and complete records for a six-year retention period after the grant ends.
• Submit required reports on time.
• Use grant funds only for purposes outlined in the approved budget and work plan.

Financial Management

Financial records must be maintained that accurately document grant expenses. Receipts, invoices, reports, and other supporting documentation must be retained for reimbursement requests. Complete financial records should be organized and available for review upon request.

Monitoring

OEMS monitors grant activities to ensure compliance with grant requirements and responsible stewardship of state funds. Monitoring may include pre-award risk assessments, virtual meetings, financial reconciliations, or in-person visits depending on the grant program, amount of the award, and level of risk.

Grantee Website Requirements

The ambulance service website must include current information, including the name and contact information for the person who directly manages and oversees the grant award.

Grant Amendments

Changes to the approved project, budget, work plan, or grant period may require prior written approval from OEMS. Grantees should contact OEMS before making changes that could affect the grant agreement.

Fraud and Misuse of Grant Funds

Grantees are responsible for ensuring grant funds are used appropriately and must promptly report suspected fraud or misuse of funds to OEMS.

Procurement

When purchasing goods or services with grant funds, grantees are responsible for following their organization’s procurement policies and ensuring purchases meet the contracting and bidding requirements identified in the grant agreement.

Grantee Evaluations

All OEMS grants are evaluated, and the grant purpose, outcomes, and compliance factors are documented.

Grant evaluations for awards over $25,000 must be posted publicly. Visit the Department of Administration Grant Evaluation page for more information.

State Grant Requirements

OEMS administers grants in accordance with Minnesota Office of Grants Management (OGM) policies and applicable state statutes. These policies establish statewide requirements for grant administration, including financial management, reporting, monitoring, amendments, conflicts of interest, and grant closeout.

Grantees are responsible for complying with the requirements outlined in their grant agreement as well as applicable OGM policies throughout the grant period. OGM policies promote accountability, consistency, and responsible stewardship of public funds. View the Office of Grants Management Policy List.