Ambulance Operating Deficit Grantee Resources

Requirements

Expenses must match the budget and work plan included in the grant contract. Supporting documentation is needed for all expenses included in your invoice request.

The progress report is due:

  1. When you request the final invoice; or
  2. By December 15, 2026

Make sure to include all work plan goals and sufficient detail on the status and outcomes when completing the progress report.

Invoicing

  • Invoices must be submitted by the 15th of the month following the end of the quarter; failure to submit within the invoice period will result in the payment being processed during the next payment period.
  • Operating Deficit Grant Invoice - Intellistack. All invoices must be processed through Formstack. If you do not receive a confirmation email of your submission, please email finance.oems@state.mn.us.
  • Supporting documentation of expenses is required with invoice submission, including receipts, invoices, and payroll reports.
  • Reimbursement requests must be for expenses paid during the grant period.
  • Errors, incomplete information, and missing materials (such as forms, receipts, payroll documentation, etc.) may delay payment processing.
  • Invoices will be processed in the order they are received.
  • When the invoice is approved, an email will be sent notifying you to expect payment within 30 days.
2026-27 AOD Invoice Schedule

Contact Information

If you have questions, please call (651) 201-2800 or email finance.OEMS@state.mn.us.