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Transactions in excess of $25,000

 
For transactions estimated in excess of $25,000 (including anticipated amendments), State Agencies and CPV Members must follow the following the process:
1. An agency/member must complete and electronically submit a Request for Offer (RFO) and Work Order Certification (Work Order Certification not required for CPV Members) to PT.Contracts@state.mn.us via DocuSign. 
2. OSP will assign a 22ADR tracking number and review and return the originating RFO document and certification (state agencies only) with tracking number to the agency/member via e-mail. OSP will identify any required modifications to the RFO at this time. 
3. Following receipt of the originating RFO document and tracking number from OSP, agency/member shall issue the originating RFO document to all contractors eligible to provide the identified service. 
4. Following receipt of the above documents from each contractor, the agency/member shall score and evaluate the proposals, applying the state's or CPV member's evaluation criteria. 
5. Following the evaluations, the agency/member shall commence negotiations with the highest scoring responder. 
6. If negotiations are successful, the agency/member may proceed to create a Work Order Contract. The Work Order Contract must thoroughly identify the contractor's duties and negotiated cost. 
7. Work Order Contracts require the signature of the contractor, state agency/member and the Commissioner of Administration. A signature verifying encumbrance of funds should also be included. 
8. Once all signatures are obtained on the Work Order Contract, the agency member must transmit a copy of the fully executed work order, originating RFO document and certification (State Agencies only) to PT.Contracts@state.mn.us 
9. The contractor should also be sent a copy of the fully-executed work order for its file.
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