For transactions estimated in excess of $15,000 (including anticipated amendments), State Agencies and CPV Members must follow the following the process:
2. OSP will assign a 22AMN tracking number and review and return the originating RFO document and certification (state agencies only) with tracking number to the agency/member via e-mail. OSP will identify any required modifications to the RFO at this time.
3. Following receipt of the originating RFO document and tracking number from OSP, agency/member shall issue the originating RFO document to all contractors eligible to provide the identified service.
4. Following receipt of the above documents from each contractor, the agency/member shall score and evaluate the proposals, applying the state's or CPV member's evaluation criteria.
5. Following the evaluations, the agency/member shall commence negotiations with the highest scoring responder.
6. If negotiations are successful, the agency/member may proceed to create a
Work Order Contract (state agencies) or
CPV Work Order Contract (CPV members). The Work Order Contract must thoroughly identify the contractor's duties and negotiated cost.
7. Work Order Contracts require the signature of the contractor, state agency/member and the Commissioner of Administration. A signature verifying encumbrance of funds should also be included.
8. Once all signatures are obtained on the Work Order Contract, the agency member must transmit a copy of the fully executed work order, originating RFO document and certification (State Agencies only) to PT.Contracts@state.mn.us
9. The contractor should also be sent a copy of the fully-executed work order for its file.
