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Proceeding Locations

    Proceeding Locations

    OAH is mindful of the benefits of both in-person and remote court proceedings: 

    • Respecting the tenets of procedural fairness; 
    • Enhancing fair, timely, and impartial court services through virtual and electronic technologies; 
    • Reducing travel, parking, and negative impact to the environment; and 
    • Supporting continuity of operations, including during health and safety situations.

    Presumed Proceeding Locations

    The following location is presumed for each type of proceeding. Parties may move the court to use an alternative proceeding location on a case-by-case basis. 

        Administrative Law Division

    Proceeding type Remote In Person
    On-the-record proceeding where an interpreter is present X
    Non-record proceeding where an interpreter is present X
    Telephone
    Evidentiary Hearings X
    Mediations X
    Settlement Conferences X
    Prehearing Conferences X
    Telephone
    Attorney Fee Hearings X
    Teams
    Motion Hearings X
    Teams
    Public Comment Hearings X
    Webex

    Workers' Compensation Division

    Proceeding type Remote In Person
    On-the-record proceeding where an interpreter is present X
    Non-record proceeding where an interpreter is present X
    Telephone
    Evidentiary Hearings X
    Mediations X
    .239 Conferences X
    Telephone
    Pretrial Conferences X
    Telephone
    Settlement Conferences X
    Telephone
    Attorney Fee Hearings X
    Teams
    Motion Hearings X
    Teams
    Asbestos Conferences X
    Webex

    Microsoft Teams

    Teams is recommended as an alternative location for most proceedings that cannot be held in person, because:

    • There’s no additional cost to the state and no cost to participants;
    • Participants can share their screen to help present exhibits;
    • Participants do not need to create an account;
    • Participants can connect from computers, mobile devices, or tablets.

    Webex

    Webex is recommended for public comment hearings in our Administrative Law Division and asbestos conferences in our Workers’ Compensation Division because:

    • It allows us to use an operator-assisted call to moderate public comments;
    • It reduces barriers, such as travel;
    • Participants can see more people at once if video is used (up to 25);
    • Participants do not need to create an account;
    • Participants can connect from computers, mobile devices, or tablets; and
    • The record-keeping features support accurate rosters of hearing attendance.

    Webex is also a good option for other proceedings involving numerous parties and their representatives. 

    Hybrid

    A hybrid proceeding is one where some participants appear in person and others virtually. A hybrid proceeding may be helpful, for example, to minimize travel for witnesses. 

    ITV

    Interactive Television (ITV) is used in limited scope for particular hearings in our Administrative Law Division. Whenever possible, Teams is the preferred platform over ITV. 

    OAH staff work with other government agencies to find a convenient and cost-effective location for the requesting party to appear via ITV. Typically, there is no fee for the service when OAH can connect to a site at another government location. If the site charges a fee, that fee is billed to the requesting party.

    To request ITV, make a motion to the presiding judge, or contact:

    Administrative Law Matters: William Moore (651) 361-7893

    Workers' Compensation Matters: Bob Hosman (651) 361-7904

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