The Right Step Initiative was created 1) to establish a clear, documented process for conducting a review of contracts managed by the Office of State Procurement (OSP), 2) to confirm vendors and contract end users are utilizing the contract in compliance with its terms and conditions, and 3) to identify specifics roles and responsibilities for state staff related to any report or discovery.
How does the Program work?
The Right Step Program consists of two processes for review of a contract managed by OSP: 1) the automatic review of new contracts entered into with new vendors, and 2) ad hoc review of contracts where an issue or issues have been identified by a contract owner or contract end user.
For new Contracts entered into with new Vendors
- OSP Compliance will periodically generate a report of new acquisition contracts with new vendors
- OSP Compliance will filter results to only include contracts with over $100,000 in spend or over ten transactions.
- Those contracts are then placed in a queue for review of the contract and transactions under the contract by OSP Compliance.
- Once a review of the contract has been done, OSP Compliance will complete an Internal Review Reporting Form with any findings and recommendations.
- OSP Compliance will meet with contract owners and their supervisors to discuss any findings and recommendations identified in the report.
- OSP leadership will be apprised as necessary.
- OSP Compliance then will work with OSP leadership, contract owner, contract end user, vendor, and any other interested parties to resolve findings.