Data Spreadsheets / Professional Educator Licensing and Standards Board (PELSB)

Navigating PELSB's Data Spreadsheets

BA File Folder Number: The File Folder Number (FFN) is a six or seven-digit number assigned by PELSB upon application for licensure and used as a unique identifier. All staff who hold a license or permission will have an FFN. The existence of an FFN does not guarantee a license has been processed and approved.

Licensure Area & Description: This code identifies the specific licensure area, or field, an educator is licensed in. Please see the STAR licensure assignment table for a list of current licenses.

Licensure Scope & Description: This code identifies the type of license or permission held, such as Tier 1, Tier 2, Tier 3, Tier 4, short-call substitute, out-of-field permission, and innovative program permission. It also includes historical licenses, such as provisional, half-time teaching, under supervision only, non-renewal, professional, administrative, and full-time teaching.

Permission: PELSB issues two types of permissions, Innovative Program Permissions (IPP) and Out-of-Field Permissions (OFP), to licensed educators. An IPP authorizes a licensed Tier 3 or Tier 4 teacher (except for related services providers) to teach multiple fields within an established innovative program. An OFP authorizes a teacher holding a Tier 2, 3, or 4 license (except for related services providers) to teach in a field not aligned with the license held.

License Current: This an indication of the most recent picture of a license. In PELSB’s online database, each time a license goes through a change, a new record for that license is created. The most recent copy of a record is the one with License Current = ‘Y’. To find all currently active, unexpired licenses, a record will have License Current = ‘Y’ and an expiration date in the future. There will be records that have License Current =’N’ and expiration date in the future, these records shouldn’t be counted as that copy of the record is an older copy. There will be records with License Current = ‘Y’ and an expiration date in the past, these are records where the individual hasn’t renewed their license.

License Type: This code differentiates between standard, vocational, and limited licenses. This category applies primarily to licenses held before the tiered licensure system was instituted. However, some vocational licenses still exist under tiered licensure as legacy licenses.

Original Date: This is the first time a license was issued to an individual in a specific field, not the individual’s first initial license (the first license they ever received in any field).

Issue Date: This is the most recent date a license in a specific licensure area has been issued. An educator may have different issue dates for different licensure area. Note: Prior to fall 2018, “IssueDate” was the same as “OriginalDate.” However, when PELSB started using the new Educator’s Online system “IssueDate” became the same as “RenewalDate.”

Renewal Date: This is the date a license in a specific field was renewed. An educator may have different renewal dates for licenses in different licensure areas. Renewal date also includes changes in tier, such as when an educator moves from a Tier 2 to a Tier 3 license.

“12/31/9999”: This date is may appear in original date, issue date, renewal date, or birth date data. This date signifies a missing in entry.

License Expiration and “6/30/9999”: This date identifies the date a license in a specific licensure area expires. Licenses that were issued as “life licenses” prior to the tiered licensure system will appear with an expiration year of “6/30/9999.” Currently, the only life license PELSB issues is for substitute teaching.

Gender: PELSB recognizes that gender is not binary and continues to work on better terminology choices for gender identification. As of 2019, PELSB has added the option of “U,” or “undeclared,” for individuals who do not identify as female or male. However, PELSB continues to work on additional categories that reflect gender diversity.

Race/Ethnicity: PELSB currently uses federal definitions of race and ethnicity. This data is collected annually by employing districts in the Staff Automated Report (STAR). License applicants may also identify their race and/or ethnicity on their application. If this information is provided, it overrides the race/ethnicity data provided from the district in PELSB’s data tables. PELSB uses the following categories for race/ethnicity:

American Indiana/Alaskan Native: the federal definition includes persons having origins in any of the original peoples of Central, North, or South American and who maintains cultural identification through tribal affiliation or community recognition.
Asian: the federal definition includes persons having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent (including, but not limited to, Asian Indian, Burmese, Chinese, Filipino, Hmong, Karen, Korean, Vietnamese, etc.).
Black: the federal definition includes persons having origins in any of the black racial groups of Africa (including, but not limited to, African-American, Ethiopian, Oromo, Liberian, Nigerian, Somali, etc.)
Hawaiian/Pacific Islander: the federal definition includes persons having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
Hispanic/Latinx: the federal definition includes persons of Mexican, Puerto Rican, Cuban, Central or South American or other Spanish culture or origin, regardless of race. Note: If a person identifies as Hispanic/Latinx, they are not counted in any other race/ethnicity categories.
Multiracial: a person who identifies belonging to more than one racial/ethnic group. Note: Individuals who select multiple racial/ethnic categories are counted as “multiracial” only in data reports.
Undeclared: no information provided.
White: the federal definition includes persons having origins in any of the original peoples of Europe, the Middle East, or North Africa.

Note: There is a noticeable change in the number of teachers of color and Indigenous teachers reported for the 2019-2020 school year. This is largely due to changes in reporting. This school year represents the first time an educator could be reported as belonging to multiple races and/or ethnicities in accordance with federal racial/ethnic categories. This change has increased the total number of teachers of color identified in the state.

Recommending Institution: The approved provider that recommended the applicant for licensure. This data was first collected in the summer of 2008.

Program type: Indicates whether the program a licensee completed is a conventional program (00) or a non-conventional programs (01). Blank entries signify a record from before this data was collected. PELSB no longer uses these categories, but they may appear in historical data.

Employment District: The district that employees an educator. Employment District and Assignment District are often the same. However, this may not be the case, for example, when a teacher is employed by an educational co-op but assigned to a school district.

Assignment District: The district in which an educator is working. Employment District and Assignment District are often the same. However, this may not be the case, for example, when a teacher is employed by an educational co-op but assigned to a school district.

Employment Code & Status: This code identifies the current employment status of licensed staff. Before the 2018-2019 school year, the Inactive or Leave of Absence code will appear under Employment Code/Status. However, when PELSB transition to a new STAR system, this code changed. For data reported in the 2019-2020 school year and beyond, these codes will appear under Termination Code/Status. Due to the transition, there is no termination code/status listed in 2018-2019 data.

Employment Status Code	Description of code
00	Default value used for staff returning from the previous year.
01	Newly Licensed staff who is a Minnesota graduate or is being reported for the first time since receiving a Minnesota license.
02	Staff returning after a break in service, was not reported the previous submission, or was in a non-licensed position the previous submission. Years of experience must be reported.
03	Transferred from another public Minnesota school and was reported on the previous submission.
04	Transferred from a school in another state, country, or a non-public school and was not reported on the previous submission. Years of experience must be reported.
05	Newly licensed staff that is an out-of-state or out-of-country graduate and reported in STAR for the first time in a licensed position.
06	Long-Term Substitute is a licensed individual filling a position for more than 15 consecutive school days and/or acting as Teacher of Record (as defined in Minnesota Administrative Rules 8710.0310 subpart 1.N). Use this identification only if the person is considered an employee of the district. If a long- term substitute is considered a contractor, not an employee, you will report only an assignment record, not an employment record.

Termination Code & Status: This code identifies why an individual became inactive since the prior STAR submission. Termination codes 21-29 are used for employees who are still contracted, but are not currently working. Before the 2018-2019 school year, the Inactive or Leave of Absence code will appear under Employment Code/Status. However, when PELSB transition to a new STAR system, this code changed. For data reported in the 2019-2020 school year and beyond, these codes will appear under Termination Code/Status. Due to the transition, there is no termination code/status listed in 2018-2019 data.

Termination Status Code	Description of code
21	Maternity/ Paternity/ Adoption
22	Illness
23	Personal Obligations/ Other
24	Travel
25	Professional Growth
26	Military Service
28	Extended Leave/ Alternative Career Exploration/ Sabbatical
29	Employed but has no Assignment at the time of reporting
30	Intra-districts transfer from a licensed position to a non-licensed position.
46	Staff Reduction
47	Personal Reasons
49	Retirement
50	Death
51	Educator in another District
52	Education in another State or Outside of the United States
54	Other Educational Occupation
57	Not Offered Reemployment for Reasons Other than Staff Reduction
59	Long-Term Substitute (use only if the individual was reported as employed on the previous submission)
60	Unknown/Other

Assignment Code & Description: This code identifies the field in which a licensed educator is working during a given school year. This includes instructional and non-instructional areas. Please see the STAR assignment licensure table for a list of current assignments. STAR assignments can be updated, added, or retired each year. If an assignment cannot be found on the current Assignment Licensure Table email star.pelsb@state.mn.us.

Contract Salary: This is reported by districts as a whole number that reflects only salary contracted for a specific assignment. It does not include incentives, overloads, benefits, or salary for extracurricular activities. Please note, the “Licensed Average Salary by District” report includes the average salary based on the assignment category FTEs.

Contract Days: Three-digit number representing the total number of days contracted to report to work. A “000” code signifies the educator was reported as inactive, transferred, or terminated.

Education Level: This code identifies the highest level of education reported by a district in the STAR report. Please note, information on the degree area is not reported.

Code	Degree Level
01	0-2 years
02	3 years
03	BA (Bachelor’s degree)
04	BA +15-29 credits
05	BA +30-44 credits
06	BA +45-59 credits
07	BA +60 or more credits
08	MA (Master’s degree)
09	MA +15-29 credits
10	MA +30-44 credits
11	MA +45-59 credits
12	MA +60 or more credits
13	ED Specialist
14	Doctoral degree

Grade Level: This two digit number identifies the grade level of students taught in an assignment.

Grade Code	Description
01	1st Grade
02	2nd Grade
03	3rd Grade
04	4th Grade
05	5th Grade
06	6th Grade
07	7th Grade
08	8th Grade
09	9th Grade
10	10th Grade
11	11th Grade
12	12th Grade
15	Elementary grades 1-6 – not valid with 180101, 180100, 180160, or 180170
16	Pre-Kindergarten – not valid with 180100 – this grade level has been updated for 2019-2020 and should be used only for ages 4 and 5 or for mixed preschool ages
17	Kindergarten
18	Elementary grades K-6 – not valid with 180101, 180100, 180160, or 180170
19	Secondary grades 7-12
24	Senior High grades 9-12
26	Middle School grades 5-6 – do NOT use for 5-6 classes that run on an elementary schedule
27	Middle School grades 7-8
28	Middle School grades 5-8 (new code) – only use if all four grades on educator’s license
30	Adult/Parent Student
37	K-12 – instructional assignment serving all grades in assignment codes 890200, 890300, 021610, 022300, 022401, 022501, or 190000-196119
40	ages birth-2 years
41	ages 3-5 years
99	Administrative and Non-Instructional Staff or as designated

Mode of teaching: This one-digit code describes the mode of instruction provided.

Code	Definition
O	Default (zero or blank) – General Mode of Teaching (one teacher in the classroom)
C	College in the Classroom – Report code C for classes that are taught on the high school campus, by district staff and award both high school and college credit.
I	Interactive Television (ITV) – Reported by the district receiving the services from another district via ITV. Report only if the ITV instruction is being received in your district and the teacher is not an employee of your district. ITV classes offered as a PSEO do not need to be reported.
L	Online Learning – Report code L for online learning assignments. This should be reported by the district receiving the online services, regardless of employment status. This designation will calculate the same as an X for purposes of the FTE. Refer to pages 57-58 for guidelines on how to report online assignments. Online college classes (available to all college students) completed by students during a study hall do not need to be reported. Instead, these should be reported as either a study hall or a facilitating of computer programs.
M	Immersion Programs – Report code M for language immersion teaching programs. This code allows for reporting immersion programs at the secondary level or for elementary specialists. Even when you use the elementary immersion code, please use the mode of teaching M.
N	Independent Study – Report code N when a teacher has time set aside specifically for independent study students. If independent study students work with the teacher within another class or outside of the student’s academic day, do not report.
P	Innovative or Experimental Programs – Report code P when a person is working on an Innovative Program Permission (IPP) within either a project based learning program, innovative program, experimental program, alternative education setting, or any program using an IPP. This code allows districts to use the assignment code for the course and not requiring assignment codes specific to IPPs.
S	Special Education Multidisciplinary Team – Report code S when a special education teacher is a member of a formal Special Education Multi-Disability Team whose members work together to serve a group of students among whom a variety of disabilities are represented. This will assist in avoiding incorrect violation issues.
T	Team Teaching – Report code T when the teacher is one of two or more teachers teaching at the same time, in the same classroom, presenting the same curriculum to the same group of students. Report the teacher only with the assignment code that is appropriate for their license.
X	Extra Assignment – Report code X for overload assignments or assignments that are in addition to those that already calculate to 1.0 FTE. An individual cannot have an FTE greater than 1.05 (in one district or combined districts) unless one or more of the assignments are reported with an X in Mode of Teaching.

What's in each spreadsheet?
Staff Data

Staff Data includes 12 reports on educator demographics, assignments, and salary organized by school year.

Staff Data: Administrator Demographics

The top right-hand corner of the file lists the corresponding school year. The rest of the file includes the following data organized by school, with a total line for each public school district and a statewide total line at the bottom of the Excel sheet.
- Location data: the school’s county and economic development region.
- Total FTE for administrators in that specific school or district
- The FTE for administrators disaggregated by gender where “undeclared” signifies no gender was identified.
- The FTE for administrators disaggregated by gender and race. “Undeclared” signifies no race or ethnicity was identified.
- New administration: the number of new administrators to a school and/or district during the identified school year.
- Years of experience: this includes an average of the years of experience for administrators in a specific school or district, as well as years of experience disaggregated by 5 year ranges.
- Education: this identifies the number of administrators with a BA, MA, or PhD. This information is based on the highest degree obtained by the administrator, not each degree they hold.
- Age: this includes the average age of administrators in a specific school or district, as well as the number of administrators in specific age ranges.
Staff Data: Teacher Demographics
The top right-hand corner of the file lists the corresponding school year. The rest of the file includes the following data organized by school, with a total line for each public school district and a statewide total line at the bottom of the Excel sheet.
- Location data: the school’s county and economic development region.
- Total FTE for teachers in that specific school or district
- The FTE for teachers disaggregated by gender where “undeclared” signifies no gender was identified.
- The FTE for teachers disaggregated by gender and race. “Undeclared” signifies no race or ethnicity was identified.
- New teacher: the number of new teachers to a school and/or district during the identified school year.
- Years of experience: this includes an average of the years of experience for teachers in a specific school or district, as well as years of experience disaggregated by 5 year ranges.
- Education: this identifies the number of teachers with a BA, MA, or PhD. This information is based on the highest degree obtained by the teacher, not each degree they hold.
- Age: this includes the average age of teachers in a specific school or district, as well as the number of teachers in specific age ranges.
Staff Data: Average Salary

This file provides an average salary for superintendents, high school principals, middle school principals, elementary principals, and teachers for each district based on the FTE assigned to each category. It also includes each district’s county and economic development region information, as well as that district’s corresponding service cooperative. There is a statewide average at the end of the Excel file.

Staff Data: Staff Assignment

This file provides data on each educator’s assignment in a public school district or charter school. The data is organized by the educator’s file folder number and includes the following:
- The school and/or district in which they worked on an assignment
- The assignment area and grade level
- The number of modules (and minutes per module) for the assignment
- The FTE for the assignment
- Certification: whether the educator was appropriately licensed for their assignment
- The address, economic development region, and corresponding service cooperative for the district in which the educator was on assignment.
Staff Data: Staff Employment

This file includes data on each educator’s employment status in a particular public school district or charter school. The data is organized by the educator’s file folder number and includes the following:
- The district of employment
- Demographics: the educator’s gender, race/ethnicity, and birth year
- The educator’s employment status in that district (new, returning, on-leave)
- The educator’s termination status
- The educator’s contract salary and number of weeks working
- Whether the educator was on an assignment outside of their employing district
- Whether the employment was full or part time and the number of contract days
- The educator’s years of experience as a superintendent, principal, teacher, and/or other position
- The employing district’s economic development region and corresponding service cooperative
Staff Data: Educator License & Assignment

This file provides data on individual educators’ license areas and work assignments. The data includes the following:
- The educator’s file folder number
- The type of license held
- The pupil/grade level for the corresponding license
- License scope code and description (includes tiered and non-tiered licenses)
- Licensure area code and description
- The educator’s work assignment during the selected school year
- The expiration date for this license
- The original date this license was issued to the educator
- The date the educator last renewed this license
Staff Data: Licensed Staff FTE by Assignment

This file provides state, regional, district and school-level data on the total FTE in each of the following categories:
- Administrative, including subtotals for superintendent, assistant Superintendent, principal, assistant principal, director, administrative assistants and other administrative positions
- Coordinators and Supervisors, including subtotals for special education coordinators and non-instructional coordinators
- Vocational Facility Evaluators
- Counselors
- Support Services, including subtotals for media center/library, nurses, social workers, school psychologists, and speech language pathologists
- Teacher: Kindergarten through 12th grade
- Teacher: Kindergarten
- Teacher: Elementary
- Teaches: Special Education
- Teacher: Vocational Education
- Teacher: Other
- Teacher: All
Note: The school-level data does not include “Teacher: All,” but does include “Teacher: Early Childhood.”

Staff Data: FTE by Subject Area

This file provides information on district assignments by listed the total FTE in the district, as well FTE disaggregated by assignment area. Please see the Assignment Codes Grouping Table for information on how assignments are categorized.

Staff Data: Licensed Staff FTE by Category-School (no changes)
This file provides district-level and school-level data on the total FTE in each of the following categories, disaggregated by race/ethnicity and gender:
- Administrative
- Coordinators and Supervisors
- Support Services
- Teacher
Staff Data: State Licensed Headcount and FTE by Assignment Code (we should rename and remove “licensed”)

This file provides state-level data on the total FTE and total number of educators working in each assignment area. The number of educators working in a specific assignment area is also disaggregated by gender and race/ethnicity.

Staff Data: Region Licensed Headcount and FTE by Assignment Code (we should rename and remove “licensed”)

This file provides regional data on the total FTE and total number of educators working in each assignment area. The number of educators working in a specific assignment area is also disaggregated by gender and race/ethnicity. The regions are based on economic development regions.

Staff Data: District Licensed Headcount and FTE by Assignment Code (we should rename and remove “licensed”)

This file provides district-level data on the total FTE and total number of educators working in each assignment area. The number of educators working in a specific assignment area is also disaggregated by gender and race/ethnicity.

Staff License Lookup

The Staff License Lookup report provides information on the educators working in a specific district. This data includes the name of the educator, their file folder number, the type of license they hold, their licensure subject area, and the grade level they are licensed to teach. Data is available for the 3 most recent school years.

Staff License and Permissions

Historical Data

License Data Reports for 2006-2007 through 2016-2017 school years list the number of standard, vocational, and limited licenses held in each licensure area that year. These files also include a statewide total of licenses held.

Permissions Data for 2006-2007 through 2013-2014 school years provides two data sets on permissions.

Permissions Granted by Subject Area lists the number and type of permission (variance, appeal variance, discretionary variance, waiver, temporary limited license, non-licensed community expert, or non-renewable license) held in each licensure area that year. These reports include statewide totals of the number of permissions granted, the number of individuals who received permissions, and the total FTE hours used for each permission.

Permissions Granted by District (variance, appeal variance, discretionary variance, waiver, temporary limited license, non-licensed community expert, or non-renewable license) held in each public school district or charter school. These reports include statewide totals of the number of permissions granted, the number of individuals who received permissions, and the total FTE hours used for each permission.

Permissions Granted

The “Permissions Granted” reports include the number and type of permission granted by district and subject area for the 2014-2015, 2015-2016, 2016-2017 school years. PELSB has discontinued these reports as the data is now available in the “Staff License and Permissions” reports.

Licenses Held by Subject
This file provides a snapshot of the number of licenses held in each subject area, disaggregated by tier, at a specific point in time. It also includes a headcount of the individuals on each tier who hold a license in each subject area. This data is pulled quarterly to reflect the changes in licenses that are issued, renewed, and/or expire. The date the data was captured is listed in the report.
- Non-Tiered Licenses: these include administrative licenses, short-call substitute licenses, provisional licenses, half-time teaching licenses, full-time teaching licenses, restricted licenses, non-renewable licenses, immersion only licenses, and Montessori only licenses. Many of these are legacy licenses.
- Tier 1 Licenses
- Tier 2 Licenses
- Tier 3 Licenses
- Tier 4 Licenses
Permissions Held by Subject
This file provides a snapshot of the number of permissions held in each subject area at a specific point in time. It also includes a headcount of the individuals who hold a specific permission in each subject area. This data is pulled quarterly to reflect the changes in permissions that are issued, renewed, and/or expire. The date the data was captured is listed in the report.
- Out-of-Field Permissions - issued licensed Tier 2, 3, or 4 teachers, with the exception of related services providers, for an assignment outside of their licensure area
- Innovative Program Permissions - issued to licensed Tier 3 or 4 teachers, with the exception of related services providers, to teach multiple fields within an established innovative program
- Other Permissions (these are legacy permissions during the transition to the tiered licensure system)
Licenses Held by District
This file provides a snapshot of the number of tiered licenses held in each district, disaggregated by tier, at a specific point in time. It also includes a headcount of the individuals on each tier who hold a license in each district. This data is pulled quarterly to reflect the changes in licenses that are issued, renewed, and/or expire. The date the data was captured is listed in the report.
- Non-Tiered Licenses: these include administrative licenses, short-call substitute licenses, provisional licenses, half-time teaching licenses, full-time teaching licenses, restricted licenses, non-renewable licenses, immersion only licenses, and Montessori only licenses. Many of these are legacy licenses.
- Tier 1 Licenses
- Tier 2 Licenses
- Tier 3 Licenses
- Tier 4 Licenses
Permissions Held by District
This file provides a snapshot of the number of permissions held, disaggregated by permission type, in each district at a specific point in time. It also includes a headcount of the individuals who hold a specific permission in each district. This data is pulled quarterly to reflect the changes in permissions that are issued, renewed, and/or expire. The date the data was captured is listed in the report.
- Out-of-Field Permissions - issued licensed Tier 2, 3, or 4 teachers, with the exception of related services providers, for an assignment outside of their licensure area
- Innovative Program Permissions - issued to licensed Tier 3 or 4 teachers, with the exception of related services providers, to teach multiple fields within an established innovative program
- Other Permissions (these are legacy permissions during the transition to the tiered licensure system)
Licenses & Permissions Issued Demographics 2019-2020
This file provides a snapshot of the number of licenses and permissions, disaggregated by race/ethnicity and gender, issued by a specific date. This data is pulled quarterly to reflect the changes in licenses and permissions that are issued, renewed, and/or expire. The date the data was captured is listed in the report. This file also includes statewide totals for each license/permission and each race/ethnic group.
- Non-Tiered Licenses: these include administrative licenses, short-call substitute licenses, provisional licenses, half-time teaching licenses, full-time teaching licenses, restricted licenses, non-renewable licenses, immersion only licenses, and Montessori only licenses. Many of these are legacy licenses.
- Tier 1 Licenses
- Tier 2 Licenses
- Tier 3 Licenses
- Tier 4 Licenses
- Tier 1 Permissions (this data comes from a separate database that records Tier 1 licenses, Tier 2 licenses, and permissions held by educators in each district)
- Tier 2 Permissions (this data comes from a separate database that records Tier 1 licenses, Tier 2 licenses, and permissions held by educators in each district)
- Provisional Licenses (only issued to admin)
- Administrative Waivers
- Limited Licenses (no longer issued)
- Non-Renewable Licenses (no longer issued)
- Out-of-Field Permissions - issued licensed Tier 2, 3, or 4 teachers, with the exception of related services providers, for an assignment outside of their licensure area
- Innovative Program Permissions - issued to licensed Tier 3 or 4 teachers, with the exception of related services providers, to teach multiple fields within an established innovative program
Headcount License & Permissions Demographics 2019-2020\
This file provides a snapshot of the number of licenses and permissions, disaggregated by race/ethnicity and gender, held at a specific point in time. This data is pulled quarterly to reflect the changes in licenses and permissions that are issued, renewed, and/or expire. The date the data was captured is listed in the report. This file also includes statewide totals for each license/permission and each race/ethnic group.
- Non-Tiered Licenses: these include administrative licenses, short-call substitute licenses, provisional licenses, half-time teaching licenses, full-time teaching licenses, restricted licenses, non-renewable licenses, immersion only licenses, and Montessori only licenses. Many of these are legacy licenses.
- Tier 1 Licenses
- Tier 2 Licenses
- Tier 3 Licenses
- Tier 4 Licenses
- Tier 1 Permissions (this data comes from a separate database that records Tier 1 licenses, Tier 2 licenses, and permissions held by educators in each district)
- Tier 2 Permissions (this data comes from a separate database that records Tier 1 licenses, Tier 2 licenses, and permissions held by educators in each district)
- Provisional Licenses (only issued to admin)
- Administrative Waivers
- Limited Licenses (no longer issued)
- Non-Renewable Licenses (no longer issued)
- Out-of-Field Permissions - issued licensed Tier 2, 3, or 4 teachers, with the exception of related services providers, for an assignment outside of their licensure area
- Innovative Program Permissions - issued to licensed Tier 3 or 4 teachers, with the exception of related services providers, to teach multiple fields within an established innovative program
Notes:
1. Currently, Tier 1 and Tier 2 licenses are issued to work in a specific public school district or charter school. As such, data related to these licenses is collected and identified above in two ways. “Tier 1 Licenses” and “Tier 2 Licenses” reflect the number of licenses issued between 07/01/2019 and 06/30/2020. “Tier 1 Permissions” and “Tier 2 Permissions” reflect the number of licenses issued for use in a specific public school district or charter school during the 2019-2020 school year. There are rare instances when a license would not be counted in both categories, such as if a license was issued before July 1, 2019 for use during the 2019-2020 school year.
2. While the data in this file counts individuals who held a specific license during the 2019-2020 school year, disaggregated by race/ethnicity and sex, there are instances when such an individual may be counted twice. For example, if an individual holds a Tier 4 license and an Out-of-Field Permission, they will be counted in both categories.
How to Access Data That is Not Included in PELSB’s Online Spreadsheets
Historical Context

Licensing applications supply data on an educator’s license type, scope, and licensure area, as well as each educator’s demographic and contact information. This data is housed and processed in a number of ways. Historically, this data was processed using paper applications and stored on microfiche. During the 1980s, licensing data moved from being stored on microfiche to a new system called ClearPath. More recently, PELSB has begun the transition from ClearPath to a new online system, Educator’s Online. While each of these transitions has helped streamline the licensing process, it has had some minor, unintended consequences for historical data. These issues are noted in the Key Terms section.

The STAR report provides educator assignment and employment data as reported by each school district. Data from STAR is currently collected on an annual basis in the late fall or early winter. Previous to 2017, STAR data was collected two times a year, once in the fall and once in the spring. This data is reported by district staff, verified by PELSB staff, and then uploaded into PELSB’s database.

Data Center

Navigating PELSB's Data Spreadsheets

Data Spreadsheets