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Statewide Budget System

Three statewide information systems support the state's primary budget processes: Budget Planning & Analysis System, Capital Budget System, and Fiscal Note Tracking System. 

The executive, legislative, and judicial branches of government use these systems to prepare operating budgets, capital budgets, and fiscal notes. 

The three statewide budget systems are managed by Minnesota Management and Budget (MMB) budget operations unit and are independent, web-based application systems accessed through the Statewide Administrative Portal. The three systems are secure systems. Agency staff responsible for preparation of the operating budget, capital budget, and fiscal notes must request access to each system by submitting a new user authorization form.

The Budget Planning & Analysis System (BPAS) is used to collect and present historical, current, and projected budget data. Also, BPAS is used to produce the Governor’s proposed biennial budget and proposed supplemental budget changes in the off-year after the biennial budget is enacted. 

The Capital Budget System (CBS) is used to collect and analyze capital budget proposals from agencies and local units of government and to produce the Governor's proposed capital budget.

The Fiscal Notes Tracking System (FNTS)  supports the production of fiscal notes during legislative sessions as required in Minnesota Statutes, Section 3.98.

Budget Systems Replacement Project:

The budget systems project to replace MMB’s legacy budget systems with new web-based applications is nearly complete.  The Budget Planning & Analysis System (BPAS) was launched in August 2012 and used for preparation of the FY 2014-15 biennial operating budget; additional system phases and enhancements are in progress.  The new Fiscal Note Tracking System (FNTS) was launched in January 2015; Phase II will be completed by the start of the 2016 legislative session. The new Capital Budget System (CBS) was launched in May 2015 and will be complete in March 2016. 

Budget systems newsletters provide updates on the replacement projects for each system.