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Statewide Budget System

There are three primary statewide information systems related to state budgeting.

They are used by executive, legislative, and judicial branches of government: for budget preparation, capital budget preparation, and preparing fiscal notes.

General information:

The statewide budget systems are managed by the budget operations unit of MMB. They provide on-line budget development and access to budget information to statewide users in the executive and legislative branches. 

The Budget Planning & Analysis System (BPAS) is used to collect and present historical, current and projected budget data - and produce the Governor’s Proposed Biennial Budget. It is also used to manage proposed supplemental budget changes in the off-year after the biennial budget is enacted. 

The Capital Budget System (CBS) is the statewide system used to collect and analyze capital budget proposals from agencies and local units of government - to produce the Governor's Proposed Capital Budget.

The Fiscal Notes Tracking System (FNTS) is the statewide system which supports the production of fiscal notes during legislative sessions as required in Minnesota Statutes, Section 3.98. FNTS is accessed by several hundred users including state agencies, constitutional officers, institutions of higher education, the courts, small boards and commissions, and the legislature.

Budget systems projects information:

Budget system bulletins provide time-sensitive information on system status, changes, issues, required actions, or solutions to a particular problem - particularly during times of the year when system use and activity is high:

Budget Systems Replacement Project

Replacement projects are currently underway for all three statewide systems. The BPAS budget system went "live" in June 2012 and was used for preparation of the FY 2014-15 biennial budget. Current system development activities consist of two of more "phases" to complete the implementation of BPAS.

A replacement for the Fiscal Notes Tracking System (FNTS) was launched in January 2015 for the 2015 legislative session, and a replacement for the current Capital Budget System (CBS) is scheduled to go live by May 2015. 

Budget systems newsletters provide updates on the replacement projects for each system. Recent newsletters are listed here:

  • Summer 2015 (pdf)
    • CBS reopened for final budget submissions, statewide systems survey completed, budget systems user groups to be formed, and browser compatibility update
  • May 2015 (pdf)
    • Statewide Systems Survey includes BPAS and FNTS users, CBS Phase 1 goes live, FNTS completes first legislative session, BPAS upgrade being tested
  • February 2015 (pdf)
    • BPAS data is being updated for February forecast and revised Governor's recommendations, FNTS went live on January 5, the go-live date for the Capital Budget System has been moved from April 1 to May 1
  • December 2014 (pdf)
    • A helpdesk email address is now available, FNTS is ready to go live on Monday, January 5, system user resources are available online, CBS is progressing ahead of schedule and phase 1 is now complete
  • November 2014 (pdf)
    • BPAS Design for the Enacted Budget Project is underway, FNTS user training begins on December 4 and space is still available, Alisha Cowell has been hired as MMB's new Capital Budget Coordinator
  • October 2014 (pdf)
    • BPAS agency write access to ChPh2 application removed this Friday, agencies will continue to have read access, FNTS sign up for system training by November 21, send in user authorization form to get access to the system, UAT was successful and final edits to the system are underway, the first consultant for CBS is on board and development has begun
  • September 2014 (pdf)
    • BPAS FY13 adjustments made by MMB, programmatic structure review, loan accounts, internal billing, system training videos posted online, FNTS register for December Training sessions, UAT in October, User Authorization forms due October 24, Fiscal Note Forum, CBS software change
  • August 2014 (pdf)
    • BPAS is open with data as of FY14 hard close, hold off on FTE data work, training documents are posted online. FNTS user acceptance training is being scheduled
  • July 2014 (pdf) 
    • BPAS will go live August 8th, agencies should update SWIFT prior to hard close. Classroom training registration is posted online. CBS project is on schedule with development of database structure and forms. FNTS internal testing has begun, user testing will be scheduled shortly. 
  • June 2014 (pdf
  • May 2014 (pdf) 
  • April 2014 (pdf)
  • March 2014 (pdf) 
  • February 2014 (pdf) 
  • January 2014 (pdf) 
  • December 2013 (pdf)