Required posters and notices

Download the posters and notices you need to notify employees by Dec. 1

Employers: Prepare for Paid Leave today

Starting January 1, 2026, Paid Leave will offer payments and job protections so people can take time off work to care for themselves or their loved ones during some of life’s most important moments.

As an employer, you play an important role in Paid Leave. You will help your employees access and use the program.

You can start preparing now. Use this list to get your organization ready. We will add more resources to this page as Paid Leave gets closer to launch.

Set up your accounts

As an employer, you will need an Employer Account and an Administrator Account to meet your responsibilities under the new program. For more information about these accounts, visit the Paid Leave accounts page.

Take these steps to set up your accounts:

Register for an Employer Account
Designate a Paid Leave Administrator in your Employer Account
Create a Paid Leave Administrator Account

Notify your employees

You must notify your employees about Paid Leave by December 1, 2025. You are required to both hang a Paid Leave poster and inform employees individually.

Download the documents you need to meet these requirements on the Paid Leave posters and notices webpage.

Hang a workplace poster

You must display the Paid Leave workplace poster in a place where employees can easily see it. You must post it in English and any other language that is primary for five or more of your workers.

If you provide Paid Leave through an approved equivalent plan, you are also required to display the equivalent plan poster for your employees.

Download the poster from our posters and notices webpage. Posters are available in multiple languages, with more languages coming soon.

You can also order copies of the poster online from the Minnesota Department of Labor and Industry (DLI) at no cost. Visit the DLI website to learn more.
Notify individual employees

You must notify employees in their primary language, and employees must acknowledge that they have received the information. This can be done by signing a form, acknowledging receipt electronically (for example, in your payroll system), or in another way you decide.

If you use an approved equivalent plan for Paid Leave, you are also required to notify your employees individually.

Download sample notices from our posters and notices webpage. Follow the instructions included in the documents. Sample notices will be available in other languages soon.

If you have any employees in designated seasonal hospitality employment, you may have additional notice requirements. Visit our employer toolkit to learn more.

Prepare your workplace

Make decisions now about how Paid Leave will work in your organization.

Decide how to split premiums
Set up a clear notification process
Decide whether to allow supplemental payments

Paid Leave only replaces part of an employee’s wages. As an employer, you decide whether to allow certain other benefits – including vacation and sick time – to “top off” payments from the program. If you allow it, employees can choose to use these supplemental payments to make up the difference between Paid Leave and their regular wages while on leave.

If you decide not to allow supplemental payments, employees who want to receive their full, usual wage while on leave need to use their vacation, sick time, or other paid time off instead of Paid Leave.
Set your intermittent leave policy

Employees can take leave in small blocks of time rather than all at once. This is called intermittent leave. You decide the shortest block of time an employee can use – from one minute up to one day.

You can also decide how much leave time can be taken as intermittent leave. Employees can take up to 480 hours of leave intermittently each year if they qualify (the equivalent of 12 weeks at 40 hours per week). If someone qualifies to take up to the maximum 20 weeks of leave in a year, you can decide if that additional time can also be taken intermittently, or if it must be taken in one continuous block.