Each government entity is required to have two policies about access to government data.
One policy must explain the rights of the public (Model Policy for the Public). NOTE: Data about a member of the public requesting access to public data are presumptively public. Entities are not required to note that in their policy, but may choose to do so.
Data Practices Office developed a worksheet to help create the policies.
Entities adopting the model policies linked above must notify the Commissioner of Administration and may do so using this notification.
Ensuring appropriate access to not public data
Effective August 1, 2014, section 13.05, subd. 5, includes a requirement that government entities create procedures “ensuring that data that are not public are only accessible to persons whose work assignment reasonably requires access to the data.” This requires government entities to create procedures to identify which employees have access to not public data and develop a policy incorporating these procedures.