ASAP-IT: Engagement Request

Professional Services





Engagement Request

This form is to be used by Minnesota State Agencies, Cities, Counties, ISD's, or other MN governmental entities to request a resource from a master contract holder to perform IT staff augmentation services.

The total amount of payments under the work order including any potential amendments must not exceed $100,000. If you anticipate the total cost may exceed $100,000, use the "Call for Resumes" process.

* = Required information


INFORMATION ABOUT YOUR ORGANIZATION
* Select Organization: 
(if your organization name is not included in the drop-down box you do not have a valid authentication code under the program and must request a code first)
MN.IT @:
(ONLY if Request is being entered by MN.IT Services Central)
*Division Name:
* Authentication Code:
CONTACT INFORMATION
  Request Submitter Information - enter the information for the person entering the request -this information will not be sent to the vendors unless indicated below
* Name:
* Email Address: 
* Phone Number:
enter only the numbers including area code- do not include special characters such as .,- or ()
  IT Contact Information - enter the information for the IT staff to assisting business with the work - this information will not be sent to the vendors unless indicated below
* IT Contact Name:
* Email Address: 
* Phone Number:
enter only the numbers including area code- do not include special characters such as .,- or ()

ENGAGEMENT INFORMATION
* Engagement Name:
(The name should be meaningful to the organization.)
* Engagement Start Date:
(mm/dd/yyyy)
* Engagement Completion Date:
(mm/dd/yyyy)
* Estimated Total Hours of Work:
*Estimated Weekly Hours
* Is Work Expected to to be Full-time or Part-time
* Category:
Role:
  NOTE: If you have selected one of the following categories you MUST identify a role or your request will be returned:
  • Database Development/Administrator
  • Geospatial Specialist
  • Security Analyst
  • Web Specialist
* Vendor Selected:
Be sure the vendor you select is approved in the category you have selected. To see a list of vendors approved by skill set see the Category List.
* Primary Work Location:
(This should be the building address)
* Engagement Description:
(Describe the work the consultant will be required to do. Include specific deliverables if applicable.)
Other Information for the Vendor:
(Describe any policies the vendor should be aware of, work environment, other expectations, etc.)
Additional Required Skills (to be scored as Pass/Fail):
Skill/Experience/Certification # Type

This is anything above and beyond the minimum requirements for the chosen category. Be sure to check the minimum required skills for the category you have selected. These must be based on objective criteria, e.g. # of years of experience, etc. For certifications or education requirements leave the number (#) and type blank – for all other entries the number and type should be filled in. Fields limited to 50 characters for each additional skill - years must be in whole numbers)

Desired Skills:
Skill/Experience/Certification # Type

(List any desired skills or certifications you would like the candidate to have for this request. The scoring of these skills should be reflected in your evaluation criteria)

*Submission Instructions:
(Identify what the vendor needs to include in the response in addition to the vendor submission requirements listed below. )
*Send Response To:
Name:
Email Address:
Phone Number:
enter only the numbers including area code- do not include special characters such as .,- or ()
* Vendor Response Deadline:

Within 24 hours
Other than 24 hours - Specify date and time:
(Must indicate a specific due date and time)

Vendor Submission Requirements:
  • Candidate Resume
  • Hourly Rate
  • Minimum Standards Worksheet for Candidate
  • Affidavit of Noncollusion

NOTES:  

  • If you have questions, contact the ASAP-IT Program, at 651.201.1188 or TTY: MN Relay Service 1.800.627.3529.
  • Before submitting the form, please check for accuracy and to ensure that all fields are filled in as appropriate to your request, and as required (GO TO TOP).
  • If you wish to retain a copy of this form data, please print or save a copy of the form, or the Acknowledgement page, for your records.  For security reasons, email confirmation of form submissions is no longer provided. (Tip: You can save a .htm copy of the Acknowledgement page to your computer.)


Updated 8/18/2015