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Embedding Captions

Sample screenshot of importing a video into Flash CS4 and selecting the embed option

The alternative to storing captions as a separate file is to embed the captions into the video.

Flash and QuickTime both offer the embedding alternative. While this removes the need to deal with multiple files, embedding has a few limitations:

Any Quicktime version can use embedded "qttext" captions, but only QuickTime versions 7.4 and newer can handle the popular SCC format of the embedded closed caption track
Extra time, software, and knowledge are required to perform the embedding
If a vendor is performing the embed for you they will need to transfer a video file to you rather than simply email a small caption data file

Some caption vendors may ask clients to embed the file themselves if they can, as it provides the client with greater control over the content.