Public Safety

Admin & Related Services

Statewide Outcome(s):

Admin and Related Services supports the following statewide outcome(s).

People in Minnesota are safe.

Context:

Admin and Related Services provides support to all divisions within the Department of Public Safety (DPS) so that the agency operates properly within the administrative structure of state government.

·        The Commissioner’s Office provides overall leadership as it relates to goals, strategies, and outcomes for operating a complex and successful state agency.

·        Fiscal and Administrative Services (FAS) provides financial oversight and ensures that all transactions occur in a timely and efficient manner.

·        Human Resources ensures DPS has the right people for the positions available and that DPS manages employees effectively within state law and union contracts.

·        Office of Communications ensures agency messages are timely, instructive and relevant.

·        MNIT@DPS provides technical support services to the agency.

Strategies:

·        Work in partnership with DPS divisions to provide proactive solutions for department workforce needs and issues, which include recruiting and retaining great employees.

·        Promote financial responsibility, efficient resource management and adherence to regulations through training, guidance, coordination and quality centralized support services.

·        Deliver the department’s message and responds to media requests on behalf of all divisions within DPS.

Results:

·        DPS has been successful in meeting the performance goal of promptly paying vendor invoices. Payments are centrally processed in FAS, and FAS staff works with all divisions to ensure accurate and timely processing of all payments.

·        As noted below, the time to hire has decreased to meet division needs and our worker’s compensation costs have been reduced.

·        The DPS website has been revised to make communication with the public more effective.

Performance Measures Notes:

Minnesota Statute Section 16A.124 requires state agencies to pay valid obligations to vendors within the vendor’s early payment discount period, or within 30 days following receipt of the invoice. The statewide goal for agency compliance is 98 percent. Compliance statistics are supplied by Minnesota Management and Budget.

The Time-to-Hire Measure is a metric that calculates the time it takes for a hiring supervisor to fill a vacancy. The clock starts when the supervisor sends a DPS Hiring Form to Human Resources and it stops when an offer of employment is made and accepted by a qualified candidate.