How to Access State Accounts: Standard User

If you need access to the full suite of productivity tools available by logging in to office.com on a work or personal computer, read the information below. These services may vary based on agency.

Some agencies do not allow personal device use, so be sure to check with your agency or your agency’s CBTO to see if they allow this.

Technology Needs

Email
Calendar
Teams
O365 SharePoint
OneDrive
Skype/Webex
Employee Self-Service

How to Access Your Technology

How to Access Office 365
How to Access Office 365
1. What device are you using?
  - If you are using your personal computer or mobile device OR your state-owned computer or mobile device without VPN and:
  - Have recently installed Microsoft Authenticator for multi-factor authentication, you may be prompted to log in using that two-step authentication.
  - if you DO NOT have Authenticator, you may be prompted for authentication (see below)
    - If you have been notified that your agency requires multi-factor authentication, learn how to set up Microsoft Authenticator.
2. Log In at Office.com
  - You will be prompted to authenticate. Verify who you are.
  - Choose an account – always choose Work or School account.
  - Your username is always your work email address, and the password is always the one you use to log into your computer.
3. Office 365 Home Screen
  - On your Office 365 home screen, you’ll see all the applications you have access to.
  - To find your OneDrive (if your agency has turned it on), go to your profile icon in the top left corner of the screen and select the link for My Profile. Under your photo, you’ll see a link to My OneDrive.
More Resources
- Microsoft Office 365 Training Center website
- MNIT Tech Training Toolkit for Office 365 ProPlus
How to Access Voicemail
How to Access Voicemail
1. Before you leave the office, set up call forwarding.
  - If you have a Centrex phone, wait for a dial tone and dial *72.
    - Listen for a dial tone again and then dial the phone number you wish to forward your calls to.
    - The new phone number will ring; and an automated message will announce that calls are being forwarded.
  - If you have a Cisco phone, press “Forward All” on the phone console.
    - Dial 91 then the phone number to forward calls to.
    - Look for confirmation on the screen.
  - If you didn’t set up call-forwarding before leaving the office, please contact the MNIT Service Desk.
2. To access your voicemail from any phone, call your phone number and press 9 during your greeting. You will be prompted to enter your voicemail PIN.
3. If you need to reset your voicemail PIN, set up call-forwarding if you’re not in your office, or want to have voicemails sent to your email, contact the MNIT Service Desk at 651-297-1111 or through the Minnesota Service Hub.