How to Use Open Checkbook
Providing direct access to the state's accounting and payroll systems' checkbook is a tool that opens the books of government. It is a powerful new way for the public to access information about the State of Minnesota's budget and payment activities as well as providing salary information on state employees. The tool, created by Minnesota Management and Budget (MMB), will make state financial activity more understandable and create additional accountability on how tax dollars are utilized.
The budget and payment information is provided from data recorded in the state's accounting system and is refreshed daily. The salary information is provided from the state's payroll system and is based on the last year paid.
The SWIFT Open Checkbook uses an interactive business intelligence tool to allow users to easily find, report, and download information. A tutorial has also been provided to assist users on how to best use the tool.
The Open Checkbook provides information to citizens based on a budget year. The budget year identifies when money was legally authorized by the legislature. The state of Minnesota's budget year starts on July 1 and ends on June 30. For example, Budget Year 2014 started on July 1, 2013 and will end on June 30, 2014. State data for Budget Years 2012 through 2015 year is currently available. It is important for you to understand that, in some situations, some funds may still be available for spending after the budget year has ended. For example, an agency may still have authority to spend Budget Year 2012 money in Budget Years 2013 and beyond.
As you access the open checkbook data, you may submit general questions - or identify problems in accessing - by email to TransparencyMN.MMB@state.mn.us
MN Open CheckBook is best supported by the following browsers: Internet Explorer Versions 7, 8, and 9 (add-ons and other configuration changes can cause issues), Firefox, Google Chrome, or Safari.
Issues or questions about a specific agency's spending or payment data are best directed to the particular agency. For that purpose, the state agency contact list identifies a designated contact in each agency prepared to address questions.