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SWIFT Upgrade Training

How is training organized?

Simply put, training materials are created in “chunks” – allowing trainees with similar roles to use the same training deliverables. Training will be delivered in a variety of formats. The following table describes the type of training you can expect. 

Training Activity
SWIFT Users
Self Service Users
Administrative Portal Users
Suppliers/Bidders
Quick Reference Guides (QRGs)
X
X
X

Work Group Demos/Updates
X



Sneak Peeks
X
X
X

Webinars
X
X
X
X
Classroom Training (Strategic Sourcing Only)
X



Tutorials

X X X

Quick Reference Guides (QRGs)

The QRGs are online documents that offer a visual to help you walk through a process or a task. Screen shots and quick, direct statements will help provide direction on what to do next. These guides are easily accessible within the applications that you use through the “Need Help” button or by accessing the Quick Reference Guides Homepage in SWIFT. There are nearly 400 QRGs available for state employees as well as Suppliers. QRGs are available on the SWIFT Training Guides page.    

Work Group Demos/Updates

Several Workgroups at the State have asked for project updates and / or demonstrations showing navigation and key process changes. These Work Group meetings were held in October.

Sneak Peeks

Throughout the project, we are launching Sneak Peeks in the SWIFT Update newsletter. The Sneak Peeks cover everything from navigation to new features that you will see in the system.  Look for a new Sneak Peak every week in the SWIFT Update Newsletter. If you are not yet subscribed, you can do so at swift.project@state.mn.us

Webinars

 Webinars will cover the specific changes in the SWIFT modules as well as Self Service and Administrative Portal. The webinars will be recorded so you can watch them at your convenience.   Webinars are available on the SWIFT Training Guides page.

Classroom Training (Strategic Sourcing)

The Strategic Sourcing SWIFT Upgrade Overview is an advanced class designed to help agencies be ready for the December 2, 2019 launch of the limited upgrade. The class allows agency staff to gain an overview of the changes in the Administrative Portal and SWIFT. Staff will learn about the enhancements to the Strategic Sourcing module due to SWIFT's Limited Upgrade project. This advanced class is not training on how to create or manage an event.

To enroll in this training, open Employee Self-Service and select the Enterprise Learning Management (ELM) folder. On the Find Learning section, enter the keyword “SWIFT” and select Search.

Tutorials

Tutorials describe how to access and use new features on the updated portals:

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