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SWIFT Update March 8, 2018

Accounts Receivable User Guide Updated 

The Accounts Receivable User Guide has been updated to include a revised “Printing a Dunning Letter” topic. The topic was revised to show the correct process to check when you run the printing process.
To print Dunning Letters after reviewing and editing them, you must select the process shown below:

  • Dunning Letters -- All Levels – ARX33000 – BI Publisher

dunning-letter

You can download the revised guide from our Accounts Receivable Reference Guides page.


Purchasing Card (PCard) Reference Guides Updated  

The Purchasing Card (PCard) Quick Reference Guides have been updated for agency admin, approver, reconciler, and reviewer tasks. PCard Quick Reference Guides show agency staff how to set up or manage PCards and process transactions in SWIFT. You may find them on the Purchase Orders Reference Guides page.


Update on SWIFT Classroom Training

SWIFT classroom training is scheduled for the modules listed below. Classes are free of charge. 

You can enroll for this training by opening Employee Self-Service and selecting the Enterprise Learning Management (ELM) folder. On the Search for Learning section, enter the keyword “SWIFT” and click Search. 

Most of the SWIFT classes have waiting lists.  If you cannot make the class you enrolled in, drop the class in ELM or contact the trainer as soon as you are able.  Also, ELM will not automatically enroll agency staff on waiting lists to the next class.  You will need to enroll in the next class if it is offered.  

Seats are available in the following classes:

Class 

Date 

Time 

Accounts Payable Voucher Entry, Main, Approval and Reports (AP1) April 4, 2018
8:30 am to 4:00 pm
AR Account Maintenance & Customer Interactions (AR/BI3c)
April 26, 2018
8:30 am to 12:00 pm
AR Direct Journal Deposits (AR/BI3a)
April 5, 2018
8:30 am to 12:00 pm
AR Item Deposits and Applying Payments (AR/BI3b)
April 19, 2018
8:30 am to 12:00 pm
Billing Advanced (AR/BI3)
May 22, 2018
8:30 am to 4:00 pm
Budget Journal Administration (BC2)
April 10, 2018
8:30 am to 4:00 pm
Create and Manage Contract Documents Electronically (SC2) March 28, 2018
8:30 am to 2:30 pm
Create and Update Purchase Orders for Buyer Roles (PO1) March 13, 2018
8:30 am to 4:00 pm
Introduction to SWIFT (INTRO) March 15, 2018 8:30 am to 12:00 pm
Introduction to SWIFT (INTRO) April 11, 2018
8:30 am to 12:00 pm
Strategic Sourcing for P/T Events (SS2)
April 20, 2018
8:30 am to 4:00 pm


SWIFT Help Desk

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
651-201-8100, option 2 or by email  SWIFTHelpDesk.MMB@state.mn.us

Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.

When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:

  • Issue Description
  • Business Unit
  • Module (Accounts Payable, Purchase Orders, etc.)
  • Transaction ID (Voucher ID, PO ID, etc.)
  • Error Message Print Screen

Additional assistance can be found on the SWIFT Reference Guide page.

SWIFT Training

To find SWIFT training, open Employee Self-Service and select the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Classes are free of charge and open to everyone.

SWIFT Update Mailing List

The SWIFT Update is sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.

Printing the SWIFT Update

If you are experiencing issues printing this update, download a PDF version and print that version

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