The following new user guides are now available on the SWIFT Reference Guide pages:
Agency Vendor Inquiry, Entry and Maintenance User Guide (AP6): covers how to use SWIFT to search for existing vendors, register new vendors or make changes to existing vendors.
Budget Inquiry and Analysis User Guide (BC1): covers how to inquire and report on budgets using options available in the Commitment Control Module. It includes instructions for using the Appropriation Overview and Budget Overview inquiry pages, as well as running the Manager's Financial, Allotments within Appropriation, and Appropriation Transfer Detail reports.
•Budget Journal Administration User Guide (BC2): helps staff create and maintain budgets. It provides instructions for entering budget journals and budget transfers, including expense and revenue budgets, anticipated and actual transfers, and roll forwards.
Create and Update Purchase Orders for Agency Buyer Roles User Guide (PO1): helps agency employees create and maintain purchase orders. It covers blanket and non-blanket purchase orders and their required documents types.
Additional assistance can be found on the SWIFT Reference Guide page.
Help Desk Hot Topics feature Frequently Asked Questions (FAQs) answered by the SWIFT Help Desk. Use these as a friendly reminder of a process or as an opportunity to learn something new!
Q: How do I reprint a PO after I've dispatched it?
A: To reprint an Authorized version of a Purchase Order after you have already Dispatched the PO, do the following:
Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
651-201-8100, option 2 or by email SWIFTHelpDesk.MMB@state.mn.us
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.
When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:
Additional assistance can be found on the SWIFT Reference Guide page.
To find SWIFT training, open Employee Self-Service and select the Learning folder. Then, search the Catalog using the keyword "SWIFT" to find and enroll in classes currently scheduled.