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SWIFT Update December 31 2014

SWIFT System Issues

Users are still experiencing intermittent issues accessing the Statewide Systems (SEMA4, FMS, and ELM). MN.IT at MMB technical staff have determined a cause and are in the process of applying a fix to solve the issue. The issue should be resolved this week.

Until the fix is completed, try accessing the system again. If you still have issues, clear the cache on your PC, close the browser completely and try again.

We apologize for the inconvenience that this is causing. Please contact the SWIFT Helpdesk with any questions.

Notice on New Local Taxes

The Minnesota Department of Revenue will be administering the following new sales and use taxes effective January 1, 2015:

Fillmore County 0.5% Transit Sales and Use Tax and
Todd County 0.5% Transit Sales and Use Tax

The sales and use tax rate changes apply to sales made on or after January 1, 2015, and will be in addition to all other taxes in effect. Local sales tax applies to retail sales made and taxable services provided within the local taxing area (city limits). The tax applies to the same items that are taxable under the Minnesota sales and use tax law.

Orders entered in SWIFT on or after January 1, 2015, will calculate the new tax rates for each city. Existing orders and/or their vouchers will need to be adjusted to pay the correct tax if delivery occurs after various dates. Please note that the dates will be different based on whether goods or construction materials are being delivered. Check the tax notice for the affected city for the correct dates. For assistance in changing the sales tax on a PO, please consult the Quick Reference Guide for Sales Tax Settings on Purchase Order Documents.

Please see the Minnesota Department of Revenue tax notice for the appropriate city for guidance in handling orders and payments during the transition period.

SWIFT Help Desk

The SWIFT Help Desk is pleased to announce a new email address. In addition to contacting the help desk by phone, you may now send your questions via email to:

When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:
Issue Description
Business Unit
Module (Accounts Payable, Purchase Orders, etc.)
Transaction ID (Voucher ID, PO ID, etc.)
Error Message Print Screen

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT.
651-201-8100, option 2 or by email
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.

Additional reference information can be found on the SWIFT website.

SWIFT Update Listserv

The SWIFT Update is sent to SWIFT Agency Sponsors/Project Managers/Readiness Coordinators, Chief Financial Officers, SWIFT Project Team, SWIFT Steering Committee, and Agency Training Managers. It is also sent to a larger listserv composed of SWIFT end users - to be removed or added to this SWIFT Update list, go to the SWIFT Newsletter List.

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