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SWIFT Update December 23, 2014

SWIFT System Issues

The SWIFT teams are actively working to resolve the access issues we have experienced the past few days. We are asking users to clear cache, close the internet browser, and try your request again. In most cases the login page will load, but it may take a few attempts. Please contact the SWIFT help desk with any questions.


SWIFT Data Warehouse - Revised Extract View PS X S W ITM ACCLN

A revised Item Accounting Line Extract will be available in Production December 24, 2014. A new table is being populated to allow the addition of Created and Last Update dates, thus allowing the Users to do incremental extracts. The existing view was revised to add three new fields:

AR/BI2 Billing Advanced Class Scheduled

The AR/BI2 Billing Advanced course previously scheduled on January 14, 2015, has been rescheduled to below date. (This change was necessary because new carpeting is being installed in the Columbine Room on January 14th.)

The AR/BI2 Billing Advanced course provides hands-on training on how to use the SWIFT system to enter and manage billing information. Participants will learn how to use the standard entry process to enter bills online in SWIFT. They will learn time-saving ways to create bills using the Copy Bill and Copy Bill Group processes. They will also create, schedule, and process recurring bills. Participants will learn how to generate invoices for non-consolidated bills and troubleshoot the Single Action Invoice process. They will also learn how to create credit bills.
Session: January 21, 2015
Time: 8:30 am to 4:00 pm
Where: Centennial Building, Columbine Room
Registration: Register for this classroom training through the Learning folder in Employee Self-Service. We plan to offer this class monthly. Additional session dates will be added in the near future.

SWIFT Help Desk

The SWIFT Help Desk is pleased to announce a new email address. In addition to contacting the help desk by phone, you may now send your questions via email to:

When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:
Issue Description
Business Unit
Module (Accounts Payable, Purchase Orders, etc.)
Transaction ID (Voucher ID, PO ID, etc.)
Error Message Print Screen

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT.
651-201-8100, option 2 or by email
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.

Additional reference information can be found on the SWIFT website.

SWIFT Update Listserv

The SWIFT Update is sent to SWIFT Agency Sponsors/Project Managers/Readiness Coordinators, Chief Financial Officers, SWIFT Project Team, SWIFT Steering Committee, and Agency Training Managers. It is also sent to a larger listserv composed of SWIFT end users - to be removed or added to this SWIFT Update list, go to the SWIFT Newsletter List.

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