When you login to the Administrative Portal, Self Service, or SWIFT on Monday, December 2, you will experience a new look and feel. Most of the functionality is the same. Many SWIFT modules have improvements. Self Service and ELM will not change once you login.
Here are some of the changes you will see.
For more detailed information about the impact of this upgrade on SWIFT modules, please view SWIFT’s Previous Updates.
For information about training resources for the upgrade project, see the Training Guides and Resources web page. You can access Overview of Changes and Quick Start Guides.
For more information about the project, see the SWIFT, Self Service, and Administrative Portal Upgrade website. Make sure you are ready for the upgrade using the Are You Ready for SWIFT Checklist.
You will not be able to add or update vendors in SWIFT after Tuesday, November 26, 2019. All requests must be submitted by 6 p.m. on November 26. Contact the vendor group at vendor.mmbefax@state.mn.us for assistance with your changes.
Do you have any payments due to payees on or before December 3? Due to the limited upgrade, make sure to process them by 6 p.m. on Tuesday, November 26.
The Office of State Procurement (OSP) reviewed bid factors and contract requirements for sourcing events. In lieu of bid factors and general terms and conditions, OSP will create a Responders Declaration Document that agencies attach to events in the Strategic Sourcing module.
Agencies can find the Responders Declaration Document on the Forms pages on OSP’s website on December 2, 2019. If you have questions about this document, please contact OSP.
Here’s the basic structure of the Responders Declaration Document. The solicitation includes three documents.
1. Solicitation
2. Attachments/forms (including Responder Declarations)
3. Sample Contract (with exhibits included)
How to find and use the Responders Declaration Document.
The templates for all three documents will be posted on the Forms page for Acquisitions and also the one for Professional/Technical (P/T).
The AMS/Buyer will pull the three templates to a working folder, modify as needed, then upload all three documents to the event.
Responders will download the documents, then create a response, which will include all of the required attachments (including the Responder Declarations, price attachment, references, forms, etc.).
The Table of Contents from the Solicitation helps show the structure.