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SWIFT Update November 21 2014


Update to Copy PO Functionality - Copying PO that References a Contract

When a new PO is created by copying an existing PO that references a contract, the system now uses the line description(s) from the copied PO to populate the new PO line description(s). Previously, the line description(s) were populated by the referenced contract line description(s).
There is no impact to the copy PO functionality for PO's that are copied with no contract reference.

AR/BI2 Billing Advanced Class Scheduled

The AR/BI2 Billing Advanced course provides hands-on training on how to use the SWIFT system to enter and manage billing information. Participants will learn how to use the standard entry process to enter bills online in SWIFT. They will learn time-saving ways to create bills using the Copy Bill and Copy Bill Group processes. They will also create, schedule, and process recurring bills. Participants will learn how to generate invoices for non-consolidated bills and troubleshoot the Single Action Invoice process. They will also learn how to create credit bills.
Sessions: December 18, 2014
Time: 8:30 am to 4:00 pm
Where: Centennial Building, Columbine Room
Registration: Register for this classroom training through the Learning folder in Employee Self-Service. We plan to offer this class monthly. Additional session dates will be added in the near future.

Updated Clearing Browser Cache QRG

Updated instructions for clearing your cache are available in the Clearing Browser Cache Quick Reference Guide. If you experience issues clearing your cache or do not have access to the pages, please contact your agency's technical support group. If you have successfully cleared your cache and continue to have trouble finding information in SWIFT, contact the SWIFT Help Desk.

SWIFT Help Desk

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT.
651-201-8100, option 2; Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.
Additional reference information can be found on the SWIFT website.

SWIFT Update Listserv

The SWIFT Update is sent to SWIFT Agency Sponsors/Project Managers/Readiness Coordinators, Chief Financial Officers, SWIFT Project Team, SWIFT Steering Committee, and Agency Training Managers. It is also sent to a larger listserv composed of SWIFT end users - to be removed or added to this SWIFT Update list, go to the SWIFT Newsletter List.
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