SWIFT Update November 11, 2016

New Resources for Grant Making  

SWIFT Training team partnered with the Office of Grants Management to offer SWIFT resources for grant makers.  They are posted on the SWIFT General Purchasing page.

• Create a Grant Contract Quick Reference Guide: Typically, grants that provide funding for an outside entity are encumbered in SWIFT in the Supplier Contracts module. This guide provides the steps to enter and execute grant contracts.
  
• Manage a Grant for Grant Makers Quick Reference Guide: This guide provides the steps to enter and manage grants in three SWIFT Modules: Supplier Contracts, Purchase Orders and Accounts Payable.

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SWIFT Hot Topic

Q: What internet browsers are supported with OBIEE?

A: Supported internet browsers include:

• Internet Explorer Releases 7, 8, 9, 10 or 11
• Firefox Releases 3.5 through 17
• Apple Safari Releases 4 or 5
• Google Chrome Releases 12 through 30
• Other web browsers may work: however, they may not be supported. For additional information, please see the SWIFT Software and Hardware Requirements document on MMB's website.
  

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Sign Up for SWIFT Classroom Training

Classes are free of charge and open to everyone. You can enroll for this training by opening Employee Self-Service and selecting the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Seats are available in the following classes:

Class	Date	Time
AP Voucher Entry, Maintenance, Approval & Reporting Tools (AP2)	December 19, 2016	8:30 am to 4:00 pm
AP Voucher Entry, Maintenance, Approval & Reporting Tools (AP2)	February 22, 2017	8:30 am to 4:00 pm
AR Direct Journal Deposits (AR/BI3a)	January 25, 2017	8:30 am to 12:00 pm
AR Item Deposits and Applying Payments (AR/BI3b)	January 25, 2017	1:00 pm to 4:30 pm
AR Account Maintenance and Customer Interactions (AR/BI3c)	January 26, 2017	8:30 am to 12:00 pm
Billing Advanced (AR/BI2)	January 5, 2017	8:30 am to 4:00pm
Budget Journal Administration (BC2)	February 2, 2017	8:30 am to 4:00 pm
Create & Manage Purchase Orders for Buyer Roles (PO1)	January 24, 2017	8:30 am to 4:00 pm
Create and Manage Supplier Contracts (SC1)	November 30, 2016	8:30 am to 4:00 pm
Create & Manage Supplier Contracts (SC1)	January 31, 2017	8:30 am to 4:00 pm

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SWIFT Help Desk

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
651-201-8100, option 2 or by email  SWIFTHelpDesk.MMB@state.mn.us

Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.

When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:

• Issue Description
• Business Unit
• Module (Accounts Payable, Purchase Orders, etc.)
• Transaction ID (Voucher ID, PO ID, etc.)
• Error Message Print Screen

Additional assistance can be found on the SWIFT Reference Guide page.

SWIFT Training

To find SWIFT training, open Employee Self-Service and select the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Classes are free of charge and open to everyone.

SWIFT Update Mailing List

The SWIFT Update is sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.