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SWIFT Update October 18, 2018

Budget Reminder: Search for Unfinished Budget Journals

While entering budget journals in the Commitment Control module, you may be called away or your session may time out. The Budget Journal Entry page can be used to search for budget journals that are not fully processed. You should perform this search on a routine basis to ensure that there are no budget journals waiting to be processed.

  • When you do the search, change the Budget Header Status search parameter to “not =” and select “Posted” from the drop-down menu.
  • If you determine that the journal is no longer needed, go to the Budget Lines tab of the journal, select “Delete” from the Process drop-down menu, and click on the Process button.

Payment Scheduling & Vendor Discounts

State agencies should take advantage of early payment discounts.

Double check with your vendors to confirm if they offer discounts for paying early. SWIFT offers 36 different Pay Terms. Enter the full amount of the invoice and choose the correct Pay Terms. SWIFT will apply the discount during payment processing if the invoice meets the Discount Due Date.

Add additional Pay Terms by contacting the SWIFT Help Desk. For more information about payment process and scheduling, view the Date Definitions and Payment Processing reference guide.

SWIFT Classroom Training

The SWIFT training team does not offer classroom training in the summer.  Please refer to the SWIFT Reference Guides page or contact the SWIFT Help Desk for questions.

SWIFT Help Desk

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
651-201-8100, option 2 or by email

Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.

When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:

  • Issue Description
  • Business Unit
  • Module (Accounts Payable, Purchase Orders, etc.)
  • Transaction ID (Voucher ID, PO ID, etc.)
  • Error Message Print Screen

Additional assistance can be found on the SWIFT Reference Guide page.

SWIFT Training

To find SWIFT training, open Employee Self-Service and select the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Classes are free of charge and open to everyone.

SWIFT Update Mailing List

The SWIFT Update is sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.

Printing the SWIFT Update

If you are experiencing issues printing this update, download a PDF version and print that version

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