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SWIFT Update September 14, 2017


Sales and Use Tax for Minnesota State Agencies Class 

The Department of Revenue opened up enrollment for the Sales and Use Tax for Minnesota State Agencies class. This class is an introduction to sales and use taxes in Minnesota. It is designed for employees of Minnesota state agencies who need a working knowledge of the law and how to meet their obligations. This class is free and open to Minnesota state agency employees. It is not available to the general public. After completing this class, you can receive Continuing Professional Education (CPE) credits.

  • Date: 11/2/2017
  • Time: 9 am to 11:30 am
  • Location: Department of Revenue. 600 North Robert Street, St. Paul, MN.
  • Room: Conference Room 2000
You can enroll for this class by opening Employee Self-Service and selecting the Enterprise Learning Management (ELM) folder. On the Search for Learning section, enter the keyword “Sales Tax” and click Search. Your supervisor will need to approve your enrollment. Once approved, you will receive an email confirmation with a calendar invitation attached.

Strategic Sourcing Update: SWIFT Displays Bidders’ Response Date and Time

Buyers now have a quick way of seeing when responders submitted their response for an event.

In the Event Workbench, click the View Bid History icon (scroll symbol) to access the Event Bid History page. On the Event Bid History page, click the link next to Accepted Invitations. SWIFT will display a list of the vendors that accepted the event. Once a vendor submits a bid response for the event, SWIFT populates the Date\Time Response Posted column with the date and time the vendor submitted the bid on the Supplier Portal. 

Event-9-14-17


Update on SWIFT Classroom Training

SWIFT classroom training is scheduled for the modules listed below. Classes are free of charge. You can enroll for this training by opening Employee Self-Service and selecting the Enterprise Learning Management (ELM) folder. On the Search for Learning section, enter the keyword “SWIFT” and click Search. Seats are available in the following classes: 

Class 

Date 

Time 

Accounts Payable Voucher Entry, Main, Approval and Reports (AP1)
October 27, 2017 8:30 am to 12:00 pm
Accounts Payable Voucher Entry, Main, Approval and Reports (AP1)
December 14, 2017 8:30 am to 12:00 pm
AR Direct Journal Deposits (AR/BI3a)
October 4, 2017
1:00 pm to 4:30 pm
AR Item Deposits & Applying Payments (AR/BI3b)
October 11, 2017
8:30 am to 12:00 pm
AR Account Maintenance & Customer Interactions (AR/BI3c)
October 25, 2017
8:30 am to 12:00 pm
Billing Advanced (AR/B12)
September 20, 2017
8:30 am to 4:00 pm
Budget Journal Administration (BC2)
September 27, 2017
8:30 am to 4:00 pm
Create and Manage Supplier Contracts (SC1)
September 21, 2017
8:30 am to 4:00 pm
Create and Manage Supplier Contracts (SC1)
November 30, 2017
8:30 am to 4:00 pm
Create and Update Purchase Orders for Buyer Roles (PO1)
November 1, 2017
8:30 am to 4:00 pm
Strategic Sourcing Events for Acquisitions (SS1)
October 3, 2017
8:30 am to 4:00 pm
Strategic Sourcing Events for Professional/Technical Services (SS2)
November 16, 2017
8:30 am to 4:00 pm


SWIFT Help Desk

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
651-201-8100, option 2 or by email  SWIFTHelpDesk.MMB@state.mn.us

Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.

When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:

  • Issue Description
  • Business Unit
  • Module (Accounts Payable, Purchase Orders, etc.)
  • Transaction ID (Voucher ID, PO ID, etc.)
  • Error Message Print Screen

Additional assistance can be found on the SWIFT Reference Guide page.

SWIFT Training

To find SWIFT training, open Employee Self-Service and select the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Classes are free of charge and open to everyone.

SWIFT Update Mailing List

The SWIFT Update is sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.

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