SWIFT Update August 10, 2017
Year End Hard Close – FMS Availability
The SWIFT Financial Management System (FMS) will be unavailable on Friday, August 11, 2017, beginning at 6 pm for hard close. The system will become available on Monday, August 14, 2017 at 6 am.
Purchase Order Close Job Scheduled for Hard Close Weekend
The PO Reconciliation (PO Close) job is scheduled to run on the hard close weekend of August 11th.
The PO Close job closes purchase orders that have been fully matched by setting the PO status to “Complete”. See the SWIFT Procurement Year End Processing Tips document for additional information about the PO Close job, along with other procurement year end document processing options and tips.
Remember, you can prevent the PO Close job from closing a fully matched order by clicking the “Hold From Further Processing” checkbox on the PO header page should you plan on increasing the order at a later date.
Update on SWIFT Classroom Training
SWIFT training team does not offer classroom training in the summer. We rebuild our training databases each summer to mirror the most current fiscal year's financial accounting fields. Please look for SWIFT classroom training in early September.
There are some limited SWIFT training options offered online only. All SWIFT classes are free of charge and open to everyone. Find and enroll in online training options by opening Employee Self-Service and selecting the Enterprise Learning Management (ELM) folder. On the Search for Learning section, enter the keyword “SWIFT” and click Search.
SWIFT Help Desk
Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
651-201-8100, option 2 or by email SWIFTHelpDesk.MMB@state.mn.us
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.
When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:
- Issue Description
- Business Unit
- Module (Accounts Payable, Purchase Orders, etc.)
- Transaction ID (Voucher ID, PO ID, etc.)
- Error Message Print Screen
Additional assistance can be found on the SWIFT Reference Guide page.
To find SWIFT training, open Employee Self-Service and select the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Classes are free of charge and open to everyone.
SWIFT Update Mailing List
The SWIFT Update is sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.