SWIFT Update July 26, 2018
Purchase Order Close Scheduled for July 27
The PO Recon (PO Close) job will be run in the nightly batch the weekend of July 27. The PO Reconciliation job closes purchase orders that have been fully matched by setting the status to “Complete”. See the SWIFT Procurement Year End Processing Tips for additional information.
Reminder, you can prevent the PO Recon job from closing a purchase order by clicking the “Hold From Further Processing” checkbox on the purchase order header if you plan on increasing the purchase order at a later date.
Help Desk Topic
Help Desk Hot Topics feature Frequently Asked Questions (FAQs) answered by the SWIFT Help Desk. Use these as a friendly reminder of a process or as an opportunity to learn something new!
Q: What does the “Hold from Further Processing” checkbox do on a purchase order?
A: The “Hold From Further Processing” checkbox allows you to hold a purchase order if all of the information needed to enter the purchase order is not available. The hold also stops any daily or nightly batch jobs from processing the order. You can place a purchase order in "hold" status until you obtain all of the information and/or do not want a scheduled batch job to process the order.
By selecting this checkbox, you and batch processes cannot:
* Dispatch a purchase order
* Cancel a purchase order
* Close a purchase order
A hold will not stop a payment from being made.
The “Hold From Further Processing” checkbox is located in the purchase order header on the right side of the page.
SWIFT Classroom Training
The SWIFT training team does not offer classroom training in the summer. Please refer to the SWIFT Reference Guides page or contact the SWIFT Help Desk for questions.
SWIFT Help Desk
Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
651-201-8100, option 2 or by email SWIFTHelpDesk.MMB@state.mn.us
Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.
When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:
- Issue Description
- Business Unit
- Module (Accounts Payable, Purchase Orders, etc.)
- Transaction ID (Voucher ID, PO ID, etc.)
- Error Message Print Screen
Additional assistance can be found on the SWIFT Reference Guide page.
To find SWIFT training, open Employee Self-Service and select the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Classes are free of charge and open to everyone.
SWIFT Update Mailing List
The SWIFT Update is sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.
Printing the SWIFT Update
If you are experiencing issues printing this update, download a PDF version and print that version