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SWIFT Update July 19, 2018

Indirect Cost Payments

Agencies need to process their 2018 federal receipt vouchers for the indirect costs in a timely manner to be included in the reverse bilateral netting process. The reverse bilateral netting process will be run on the following dates:

  • July 20, 2018
  • August 7, 2018

Agencies need to confirm that all FEDIDC vouchers are posted to net.  Also, ensure that the naming protocol is appropriate for processing in order to be picked up in the netting process:

  1. The invoice number must begin with the characters IDC and these characters must be upper case. 
  2. The balance of the invoice number must be unique from any vouchers previously posted (e.g., IDC1; IDC2; IDC3; etc.). 
  3. All alpha characters used in the invoice number must be upper case. 
  4. The entire invoice number must be less than 22 characters in length, including spaces.  

Purchase Order Close Scheduled for July 27

The PO Recon (PO Close) job will be run in the nightly batch the weekend of July 27. The PO Reconciliation job closes purchase orders that have been fully matched by setting the status to “Complete”. See the SWIFT Procurement Year End Processing Tips for additional information.

Reminder, you can prevent the PO Recon job from closing a purchase order by clicking the “Hold From Further Processing” checkbox on the purchase order header if you plan on increasing the purchase order at a later date.


SWIFT Classroom Training

The SWIFT training team does not offer classroom training in the summer.  Please refer to the SWIFT Reference Guides page or contact the SWIFT Help Desk for questions.


SWIFT Help Desk

Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT:
651-201-8100, option 2 or by email  SWIFTHelpDesk.MMB@state.mn.us

Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.

When emailing the SWIFT Help Desk, be sure to include all details regarding the issue. Information to include with your message:

  • Issue Description
  • Business Unit
  • Module (Accounts Payable, Purchase Orders, etc.)
  • Transaction ID (Voucher ID, PO ID, etc.)
  • Error Message Print Screen

Additional assistance can be found on the SWIFT Reference Guide page.

SWIFT Training

To find SWIFT training, open Employee Self-Service and select the Learning folder. Then, search the Catalog using the keyword “SWIFT” to find and enroll in classes currently scheduled. Classes are free of charge and open to everyone.

SWIFT Update Mailing List

The SWIFT Update is sent to the SWIFT Newsletter subscription list. Use the links at the bottom of the page to subscribe or unsubscribe to the SWIFT Newsletter subscription list.

Printing the SWIFT Update

If you are experiencing issues printing this update, download a PDF version and print that version

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