Reminder, SWIFT will be unavailable on Monday June 30, 2014 beginning at 6 pm for soft close and to make a year-end copy of production for point in time reporting. The system will become available on Tuesday July 1, 2014 around noon, once the copy of SWIFT has completed.
FMS Year End Reporting for FY 2012 and 2014
After June 30, 2014, the FY 2012 environment will no longer be available for use from the FMS Year End Reporting Page. It will be replaced with FY 2014 Soft Close information. If you still need FY 2012 data from this environment, make sure to download the information prior to June 30, 2014. FY 2014 Soft Close information will be available to agencies the second week of July.
Reminder Notice of New Local Taxes
The Minnesota Department of Revenue will be administering the following new sales and use tax effective July 1, 2014:
Becker County 0.5% Transit Sales and Use Tax
The sales and use tax rate changes apply to sales made on or after July 1, 2014, and will be in addition to all other taxes in effect. Local sales tax applies to retail sales made and taxable services provided within the local taxing area (city limits). The tax applies to the same items that are taxable under the Minnesota sales and use tax law.
Orders entered in SWIFT on or after July 1, 2014, will calculate the new tax rates for each city. Existing orders and/or their vouchers will need to be adjusted to pay the correct tax if delivery occurs after various dates. Please note that the dates will be different based on whether goods or construction materials are being delivered. Check the tax notice for the affected city for the correct dates. For assistance in changing the sales tax on a PO, please consult the Quick Reference Guide for Sales Tax Settings on Purchase Order Documents.
Please see the Minnesota Department of Revenue tax notice for guidance in handling orders and payments during the transition period.
SWIFT will be updated with the new tax codes for all existing ship-to addresses located in the affected cities. New orders, created on or after Tuesday, July 1, 2014, will calculate the new rate of tax for the ship-to addresses within those cities. Existing orders may or may not need to have the tax code updated on the PO if payment can be processed during any allowed grace period(s), again, see the general notice for each city.
If any ship-to addresses for the affected cities previously used the tax code of 0000, State Tax only, to calculate the new combined rate of state and local tax, the tax code(s) on the PO must be updated to the new tax code(s) from the current 0000 tax code. Because of the various transition rules these codes will not be updated by SWIFT and must be updated by the PO buyer. NOTE: Any POs created for FY15 before the tax tables are updated on July 1, 2014 will need to be updated for the new tax rate to calculate. Either hold off creating POs in advance or be sure to update the PO on or after July 1, 2014.
Purchase Orders and Requisitions
Reminder: MS 16A.28 requires that goods must be ordered or services rendered by June 30th to use BFY 2014 funds. Any purchase orders not dispatched on or before June 30th must use BFY 2015 funds or be cancelled.
SWIFT Help Desk
Contact the SWIFT Help Desk for any questions, concerns or issues you have with SWIFT.
651-201-8100, option 2; Hours: 7:30 a.m. to 4:00 p.m., Monday through Friday; closed holidays.
Additional reference information can be found on the SWIFT website
SWIFT Update Listserv
The SWIFT Update is sent to SWIFT Agency Sponsors/Project Managers/Readiness Coordinators, Chief Financial Officers, SWIFT Project Team, SWIFT Steering Committee, and Agency Training Managers. It is also sent to a larger listserv composed of SWIFT end users - to be removed or added to this SWIFT Update list, go to the SWIFT Newsletter List